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About the Role

This role reports to the Director, Finance & Operations and is part of the operational engine running behind the scenes of a global, mission-driven organization. You will support the Director, Finance & Operations (~70%) and the Chief of Staff (~30%), owning execution with consistency, building systems that outlast any single process, and catching issues before they arise. The ideal candidate is detail-oriented, proactive, and excited about making complex things run smoothly.

Responsibilities

Approve Accounts Payable on a bi-weekly basis.
Send weekly expense coding reminders and track missing receipts.
Review and approve employee reimbursement requests.
Serve as the day-to-day contact for the accounting firm, Jitasa.
Own the month-end close calendar, including checklist maintenance and reminders.
Handle accounts payable and accounts receivable vendor communication.
Work with the Fractional CFO to produce event budget-to-actuals.
Own and update Asana projects for the annual budget and role review processes.
Support the Fractional CFO during budget season with data pulls and document organization.
Update and maintain the compliance filing system in Dropbox.
Own new-state setup from start to finish when Praxis hires in a new state.
Conduct a quarterly audit of all software tools.
Maintain all Asana templates and Notion pages on a monthly review cadence.
Support the annual benefits analysis.
Own the Finance & Internal Operations Asana project, ensuring it is up to date.
Serve as ‘hiring surge support’ by assisting with scheduling and coordination for active candidate searches.
Work alongside Hiring Managers to ensure Greenhouse (ATS) hygiene.
Perform a first-pass review of General Application candidates.
Own all onboarding calendar setup for new hires.
Maintain and improve onboarding documentation in Notion.
Provide relief to the CoS and the office of the CEO by supporting daily workflows.
Help plan and execute quarterly team gatherings, board meetings, and partner meetings.
Provide operational support for the creation and execution of the organizational’s annual calendar.
Serve as a coordinator for weekly team meetings.
Generate event briefs for CEO speaking engagements.
Manage the organization’s calendar through Praxis Admin and Info@ accounts.
Partner with the CoS to help the organization follow and update stated cultural and operational principles.

Requirements

Cannot leave a loop open; motivated by completing tasks and unanswered emails.
Gets satisfaction from a smoothly running process and seeks continuous improvement.
Instinct to build templates, checklists, or systems for repetitive tasks.
Energized by rhythm and cadence; sees cycles as opportunities for improvement.
Able to serve multiple leaders simultaneously, prioritizing effectively.
Proactive in addressing risks and deadlines.
Believes details are a form of hospitality.
Skillfully and comfortably uses digital tools including Google Suite, Dropbox, Airtable, Slack, Asana, Notion, and Ramp.

Skills

Finance Operations
Accounts Payable
Accounts Receivable
Expense Coding
Reimbursement Processing
Month-End Close
Vendor Communication
Budgeting
Project Management
Compliance Filing
New-State Setup
Software Auditing
System Maintenance
Benefits Analysis
Hiring Administration
Onboarding
Scheduling
Candidate Management
ATS Hygiene
Calendar Management
Event Planning
Document Organization
Team Coordination
Digital Tools Proficiency (Google Suite, Dropbox, Airtable, Slack, Asana, Notion, Ramp)

Location

New York City HQ, Manhattan

Work Type

In-office

Experience Level

Mid-level

Salary/Compensations

$85k - $105k

Benefits

Fully paid health insurance for families
5% matching 401k
Flexible vacation policy
All travel expenses covered

About the Company

Praxis is a nonprofit that began in 2011 to support and equip Christian entrepreneurs.
It has grown into a 35+ person, NY-centric team advancing the redemptive quests of founders, funders, and innovators motivated by faith.
Praxis is a $15M+/year nonprofit with ambitious growth plans, expanding venture-building work globally.
The organization is organizing around major issues of our time and building media to activate the redemptive potential of Christians worldwide.
Praxis aims to be an organization that is great to work at, excellent in its craft, and redemptive in its finances and programs.
Praxis finds its theological identity in the Lausanne Covenant (1974) and the Cape Town Commitment (2010).
All staff are asked to affirm The Apostles’ Creed.
The mission is to advance redemptive entrepreneurship.
Praxis embodies redemptive principles in all aspects of its work and culture, including daily team prayer and a company-wide weekly Sabbath.