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About the Role
Savills Safety+ Facilities Management is seeking an experienced Facilities Manager to deliver facilities management to existing and future instructions in Central London. The FM will be responsible for hard & soft facilities management, statutory Health & Safety compliance, and environmental compliance for occupiers and visitors. The Safety+ Facilities Management network is crucial to the effective delivery of Property Management, managing a national portfolio and ensuring high standards of presentation and maintenance.
Responsibilities
- Ensure compliance with all statutory and legal requirements.
- Ensure all risk assessments are held at each property and on Datastation, with action plans implemented diligently and competently.
- Maintain a compliance rating of 95%.
- Complete monthly audits for each site and upload to the system by the 25th of each month.
- Ensure high standards of cleaning, repair, and presentation are achieved and maintained within property budgets.
- Visit occupiers monthly or quarterly as per PMA and update Savills Occupier+.
- Develop a close working relationship with occupiers, managing service satisfaction and confidence in Savills.
- Attend site in the event of an emergency and report in line with incident process.
- Review service partner performance and address shortcomings in partnership with Service Partner+.
- Prepare and implement contingency plans to ensure adequate and suitable site attendance.
- Establish and implement best practices, ensuring safe working practices are always complied with.
- Oversee the planned and preventative maintenance program, developing an appropriate strategy for the property.
- Conduct and record vacant property inspections in line with insurance requirements and Savills policy.
- Efficiently and thoroughly handover existing sites between FMs as and when required.
- Spend a minimum of 60% of the week on proactive, planned, and reactive site visits.
- Monitor tenant activity including vacation, alterations, and signage changes, advising the Management Surveyor.
- Make decisions and recommendations aligned to the Savills Green Charter.
- Make decisions and recommendations aligned to Savills D&I policies.
- Record utility consumption and report as required.
- Set and implement an appropriate environmental strategy including waste and energy management.
- Prepare the first draft of the Service Charge budget for the Management Surveyor 4 months in advance of year-end.
- Monitor Service Charge expenditure and ensure all Contract and Purchase orders are raised and managed as per process and policy.
- Conduct annual appraisals of all staff under line management.
- Line manage Building Managers within the portfolio.
- Attend team and occupier meetings as required.
Requirements
- Experienced in preparing Service Charge budgets and managing expenditure across several sites.
- Excellent organisation and time management.
- Self-motivated and excellent interpersonal skills.
- Full, clean driving license.
- Fully IT literate.
- Attendance at internal training courses is compulsory, as is the self-identification of training needs.
Skills
- IOSH
- NEBOSH
- Excellent organisation
- Excellent time management
- Interpersonal skills
- IT literate
Location
- Central London
Work Type
- Home-based
- Mobile
- Onsite visits
Experience Level
- Experienced Facilities Manager
Education Level
- IOSH
- NEBOSH desirable
About the Company
- Savills Safety+ Facilities Management is crucial to the effective delivery of Property Management and is involved in managing a national portfolio of retail parks, offices, industrial estates and residential schemes.
- We deliver excellent customer service and ensure exacting standards of presentation and maintenance is delivered on each property we look after.
- We manage the safety, compliance, and operation of the property, developing positive occupier relationships; working with Management Surveyors to deliver high-quality property management for the benefit of Savills clients and occupiers.