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About the Role

Perform advanced level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records. This role utilizes CAPPS Financials to process purchase vouchers, reconciles invoices, and monitors expenses for regional administrative contracts. The position also involves maintaining a financial management workbook for tracking expenditures and developing budget projections, as well as responding to inquiries and initiating processes for new vendor TIN numbers.

Responsibilities

Perform advanced level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records.
Process purchase vouchers for goods and services, utilizing CAPPS Financials.
Reconcile and verify invoices, contracts and requisition forms against purchase vouchers to ensure proper coding and documentation for accuracy of payments and auditing purposes.
Monitor and analyze expenses for Regional Administrative Contracts to ensure that expenses don’t exceed contracted limits.
Maintain automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and to develop budget projections.
Receive and respond to inquiries from staff and vendors in reference to Accounts Payable and Financial Services Operations.
Initiate process to obtain new vendor TIN numbers.
Retrieve and compile information using CAPPS Financials, Excel and accounting skills to develop and prepare statistical and financial reports to summarize financial transactions which impact the regional budget.
Follow up with field staff and Business Services staff to verify completion and received dates on services and items received.
Serve as Super User or back up Super User in the purchasing requisition process.
Receive invoices and prepare purchase vouchers for the payment of goods and services utilizing CAPPS Financials.
Ensure that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment.
Ensure the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow-up with Business Services to obtain the appropriate CAPPS receiving reports and verification that services were received.
Monitor the contract purchase orders to ensure that the expense amount does not exceed the contracted amount.
Run the Voucher Aging Report.
Follow up with vendors to request invoices for outstanding accounts payable.
Resolve payment discrepancies, answer inquiries from staff, vendors and central office.
Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions.
Receive RAS Wizard and review for appropriate department ID, origin code, and bill to codes.
Enter the RAS wizard in CAPPS Financials following the requisitions entry process.
Log the requisitions number as required.
Communicate and follow up with PCS to ensure that purchase order numbers are assigned and that purchase order is correct and complete.
Assist in the management of the cost pool office supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system.
Compile and analyze information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditure and to make budget projections.
Assist in the maintenance of the regional workbook for regional cost pool.
Process accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period.

Requirements

High School Diploma or GED required.
Experience in performing accounting, auditing, budgeting or related financial or accounting work.
Experience in accounts payable, accounts receivable, general journal.
Experience in gathering and analyzing data and producing statistical or financial reports.
Experience in computer usage including Microsoft Office.
Experience using automated accounting or financial systems such as CAPPS, USAS or equivalent.
Ability to communicate effectively in writing as demonstrated in the application.
Ability to assist with emergency/disaster situations throughout the state.
Ability to travel which may include overnight stays.
Must bring I-9 documentation on the first day of work.

Skills

Knowledge of payment policies and procedures.
Knowledge of procurement policies and procedures.
Knowledge of advanced accounting principles and practices.
Knowledge of automated financial systems such as: CAPPS financials and USAS.
Skill in the use of standard agency computer hardware and software, such as Microsoft Office Suite.
Skill in working accurately with numerical data and mathematical computations.
Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.
Skill in establishing and maintaining accounting controls and operating reports.
Skill in using calculators, personal computer, the internet, and related office equipment.
Ability to analyze expenditure information to perform statistical analysis and budget projections.
Ability to conduct the business of the unit in a professional and courteous manner.
Ability to maintain effective working relationships with others.
Ability to communicate effectively, both orally and in writing.
Ability to manage and prioritize multiple tasks and work with short deadlines.
Ability to work independently with limited supervision.

Location

AUSTIN

Work Type

Full time
Eligible for Telework

Experience Level

Advanced level accounting and analysis work
Experience in performing accounting, auditing, budgeting or related financial or accounting work.
Experience in accounts payable, accounts receivable, general journal.
Experience in gathering and analyzing data and producing statistical or financial reports.
Experience in computer usage including Microsoft Office.
Experience using automated accounting or financial systems such as CAPPS, USAS or equivalent.

Education Level

High School Diploma or GED
Graduation from an accredited four-year college or university with major coursework in accounting, finance, or a related field is generally preferred.

Salary/Compensations

$3,409.83 - $4,252.00 Monthly

Benefits

100% paid employee health insurance for full-time eligible employees
Defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement

About the Company

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Equal Opportunity

In compliance with the American Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
HHSC uses E-Verify.
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.