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About the Role
The Events Coordinator plays a key role in the successful planning and execution of Globe Events' portfolio of conferences, summits, awards programs, executive roundtables, and custom client events. The role supports all stages of event delivery, including planning, logistics, speaker and attendee coordination, onsite execution, and post-event reporting. This is a new vacancy, and a hybrid role based in Toronto.
Responsibilities
- Coordinate and support the planning and execution of in-person, virtual, and hybrid events, including maintaining project plans, timelines, production schedules, and key deliverables.
- Manage event logistics, including venues, catering, audiovisual requirements, signage, transportation, accommodations, and supplier coordination.
- Support speaker and program management, including speaker communications, briefing materials, scheduling, agenda coordination, and speaker briefing calls.
- Manage attendee registration processes and event platforms, monitor registration and attendance, respond to attendee inquiries, and support VIP guests and special accommodations.
- Support sponsorship and client commitments by tracking deliverables, coordinating branding assets and materials, and assisting with sponsor activations and onsite requirements.
- Provide operational support across events, including vendor coordination, event documentation, budget tracking, invoice reconciliation, and compliance with applicable health and safety requirements.
- Serve as a key member of onsite event teams by supporting registration, managing attendee flow, coordinating event-day activities, and troubleshooting operational issues in real time.
- Collaborate with Event Specialists, Sales, Marketing, Finance and other internal stakeholders to coordinate activities and ensure successful delivery of events.
- Compile post-event reports, surveys, and analytics, and maintain accurate event records and databases, including attendance, engagement, and sponsor performance metrics.
- Identify opportunities to improve event processes, attendee experiences, and operational efficiencies by leveraging event feedback, survey results, registration data, and industry best practices.
Requirements
- Bachelor's degree or equivalent experience in Event Management, Hospitality, Marketing, Communications, or a related field.
- 1-3 years of experience in event planning, conference production, hospitality, project coordination, or a related environment.
- Strong event planning, project coordination, and organizational skills, with the ability to manage multiple projects and competing priorities simultaneously.
- Exceptional attention to detail with strong time-management and prioritization skills.
- Excellent written, verbal, and interpersonal communication skills.
- Strong customer service and stakeholder management skills, with the ability to work effectively with internal teams, vendors, sponsors, speakers, clients, and attendees.
- Experience coordinating with vendors and suppliers and supporting event logistics and operational requirements.
- Strong problem-solving skills and adaptability, including the ability to respond to changing priorities and troubleshoot issues in a fast-paced event environment.
- Experience with budget tracking, invoice reconciliation, and general event administration.
- Proficiency with Microsoft 365 Office.
- Ability to work flexible hours, including occasional evenings, early mornings, and event-day schedules, and travel to event venues as required.
Skills
- Event planning
- Project coordination
- Organizational skills
- Time-management
- Prioritization
- Written communication
- Verbal communication
- Interpersonal communication
- Customer service
- Stakeholder management
- Vendor coordination
- Supplier coordination
- Problem-solving
- Adaptability
- Budget tracking
- Invoice reconciliation
- Event administration
- Microsoft 365 Office
Location
- Toronto
Work Type
- Hybrid
Experience Level
- 1-3 years
Education Level
- Bachelor's degree or equivalent experience in Event Management, Hospitality, Marketing, Communications, or a related field.
Salary/Compensations
- $55,000 to $68,000 per year
Benefits
- Competitive compensation
- Hybrid work environment
- Generous vacation
- Flexible work arrangements
- Parental leave top-up
- Competitive health and dental benefits
- Defined Benefit pension plan
- Annual wellness subsidy
- On-site chiropractor and registered massage therapist
- Employee and family assistance program
- Free digital subscription to globeandmail.com
- 40% off other Globe products
- Education assistance for external training courses
About the Company
- The Globe and Mail is a national icon and one of Canada's most recognized media brands.
- We proudly serve as a trusted destination for Canadians seeking the highest caliber of journalism, and we've garnered international acclaim for our data visualization, design, and creative storytelling.
- We are committed to fostering diversity and inclusivity by reflecting all Canadians in both the stories that we tell and the composition of our workforce.
- We are proud partners with organizations like Indigenous Works, Pride at Work, the Canadian Centre for Diversity and Inclusion, and we are a signatory of the BlackNorth Initiative.
- Recognizing the importance of work-life balance, we offer flexible work arrangements and support programs.
- We also invest in our employees' growth through training and mentorship opportunities, enabling you to expand your skills and embrace new challenges.
- No matter your position at The Globe, you'll be an integral part of an organization dedicated to making a positive difference in Canada.
- The Globe’s mission is to deliver essential content – news, information, analysis and insights – for aspiring individuals and strong communities.
- The Globe is committed to providing a respectful and inclusive workplace that upholds our values of integrity, collaboration, innovation and accountability.
- As Canada’s most respected media brand, The Globe is dedicated to making a difference to Canada and you can make a difference by working with us.
Equal Opportunity
- The Globe and Mail is committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported.
- We believe this strengthens our business and our journalism.
- We welcome and encourage applications from individuals from all groups, regardless of race, ethnicity, culture, gender, sexual orientation, religion, socio-economic status, age, and physical ability.
- As required by the Federal Contractors Program, The Globe also tracks the proportion of staff in the four Employment Equity categories (Women, Aboriginal Peoples, Persons with Disabilities, and Members of Visible Minorities) to ensure we are reflecting the areas in which we work.
- The Globe and Mail offers accommodation for applicants with disabilities as part of its recruitment process.
- If you are contacted to arrange for an interview, please advise us if you require an accommodation.