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About the Role
Provide secretarial and administrative support to attorneys, including drafting correspondence and legal documents, managing calendars, and organizing meetings and travel.
Responsibilities
- Prepare attorneys' correspondence and legal documents.
- Draft information on behalf of the timekeeper with little or no direction.
- Manage attorneys' calendars.
- Schedule and organize complex activities such as meetings, travel, and seminars.
- Update and proof visual presentations.
- Organize and prioritize large volumes of email and phone calls.
- Respond to regularly occurring requests for information.
- Type general correspondences, memos, charts, tables, graphs, business plans, etc.
- Proofread copy for spelling and grammar, making appropriate changes.
- Volunteer to assist others in practice groups and office.
- Work harmoniously in a team environment and foster team spirit.
- Share information and expertise readily with staff members at all levels.
Requirements
- High School Diploma or equivalent; secretarial Degree preferred.
- A large amount of legal secretarial experience.
- Work experience in a legal or professional services environment.
- Intermediate knowledge of Word, Excel, and PowerPoint.
- Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.).
- Very able to complete fine hand manipulation (heavy typing, dialing, filing).
- Ability to perform tasks requiring sitting/standing/walking/stooping.
- Ability to lift to 25 lbs.
- Can work independently prioritizing work and meeting deadlines.
- Knowledge of marketing resources and relevant materials.
- Excellent English verbal and written communication skills.
- Actively pursue opportunities for self-development/collaboration.
- Understand Firm structure and available resources.
- Look for ways to improve processes and/or procedures.
- Some analytical ability is required to find solutions to various administrative problems and prioritize workloads.
Skills
- Word
- Excel
- PowerPoint
- Intapp Time
- Intapp Open
- Typing
- Filing
- Communication skills
Location
- Palo Alto
- San Francisco
Work Type
- Hybrid
- Full Time
Experience Level
- Legal secretarial experience
- Professional services environment experience
Education Level
- High School Diploma or equivalent
- Secretarial Degree preferred
Salary/Compensations
- $xxx to $xxx (annually or hourly)
- [●]-[●]
- [●]-[●]
- [●]-[●]
- [●]-[●]
Benefits
- Medical
- Dental
- Vision
- 401(k) based on number of hours worked
About the Company
- Baker McKenzie empowers clients to compete in the global economy.
- We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance.
- Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.
Equal Opportunity
- Baker McKenzie is an Equal Opportunity Employer.
- We are committed to promoting diversity and inclusion for all.
- Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices.
- We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us.
- We are committed to ensuring an inclusive and accessible experience for all candidates.
- Should candidates require any reasonable adjustments and/or accommodations when applying to or interviewing with our Firm, please notify recruitmentservices@bakermckenzie.com.
- Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates.