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About the Role

The Private Secretary sits within the Chief Executive’s Office team, providing private office support and a governance function for the organisation. This high impact role requires navigating a wide range of complex issues and working closely with senior officials. The role is responsible for articulating The National Archives’ aims, activities and interests across government, the archives sector and beyond. They are a key player in managing day-to-day interactions with ministerial private offices, responding to parliamentary questions, and providing expert advice on government-facing issues. The role also collaborates with policy and government services teams, providing oversight and analysis of key policy, legislative, and business initiatives, particularly in relation to data and digital information policy. Additionally, the role works with the Archives Sector Leadership team to brief the Chief Executive on sector-impacting issues and prepares briefings and speeches for the Chief Executive’s external engagements.

Responsibilities

Build strong relationships and strategic partnerships with government departments (including ministerial offices and sponsors within the Department for Digital, Culture, Media and Sport), and with external stakeholders
Produce high-quality written briefings for the Chief Executive, and draft submissions for ministers on behalf of The National Archives
Respond effectively and promptly to parliamentary questions, and ministerial and non-ministerial correspondence
Position The National Archives as a key player in data and digital information management, and associated policy areas, across HM Government, and represent The National Archives at meetings or events with other government departments and external (including archives sector) stakeholders as appropriate
Support the delivery of high-profile events, visits, and stakeholder engagements, providing briefing and (when required) speaking notes or presentations
Develop strong relationships and a good understanding of the work of different teams around the organisation, to support the delivery of policies/projects/programmes across multiple teams and to inform advice and briefing for the Chief Executive
Provide expert advice to colleagues on government-facing, policy, and executive-level issues
Contribute to the smooth running of the Chief Executive’s Office team and provide support to colleagues as required, including deputising for the Head of Chief Executive’s Office

Requirements

Excellent written and verbal communication skills, including the ability to present complex information concisely and with good attention to detail
Proven ability to build strong trust-based relationships with senior stakeholders using diplomacy, tact and understanding of others’ priorities to achieve common goals
Sound political judgement, with the ability to identify the different needs and agendas of different stakeholders and adapt your approach accordingly
Good analysis, problem solving and project management skills, able to work on own initiative on complex issues and deliver high-quality products to tight deadlines
Good knowledge of the workings of Parliament and/or government
An understanding of the strategic issues facing The National Archives, and the environment in which the organisation operates
A high level of integrity and confidentiality and a proven ability to deal with sensitive material
Experience of working within a private office environment (Desirable)
Experience preparing speeches and presentations for a senior executive (Desirable)
SC clearance/willingness to obtain SC clearance will be required for this role.
Candidates must have been resident in the UK for at least the past five years.
Do not apply if you have been resident in the UK for less than five years as your application will be rejected.
We are unable to offer sponsorship for this role.

Skills

Excellent written and verbal communication skills
Ability to present complex information concisely
Attention to detail
Relationship building
Diplomacy
Tact
Political judgement
Analysis
Problem solving
Project management
Working on own initiative
Knowledge of Parliament and/or government
Integrity
Confidentiality
Dealing with sensitive material

Location

Kew site

Work Type

Permanent
Full time
Hybrid (combination of onsite and home working)

Experience Level

Band F / SEO

Salary/Compensations

£45,000 - £51,255 per annum

Benefits

Generous benefits package, including pension
Sports and social club facilities
Onsite gym
Discounted rates at our on-site cafe
Opportunities for training and development
Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years)
10½ days public and privilege holidays per annum

About the Company

As the living, growing home of our national story, The National Archives is a special place to work.
We’re an institution nearly 200 years old with a collection spanning 1,000 years of history.
We’ve set ourselves the challenge of becoming the 21st Century national archive - a different kind of cultural and heritage institution: Inclusive, Entrepreneurial, Disruptive.

Equal Opportunity

The Civil Service embraces diversity and promotes equal opportunities.
We run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
This vacancy is part of the Great Place to Work for Veterans initiative.