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About the Role

As a Team Assistant, you will be the organizational heart of the staff department on-site, working closely with staff functions, managing office and administration, handling expenses and travel costs, and ensuring new employees feel welcome from day one. You are proactive, maintain an overview, and contribute to making our office a desirable place to be.

Responsibilities

Serve as the primary point of contact for employee inquiries regarding office and administration, ensuring all necessary supplies, from beverages and snacks to office materials and merchandise, are available and functional.
Review and process expense and travel cost reports for the Leadership Team, collecting invoices and credit card receipts, and preparing them for accounting.
Coordinate office service providers and act as the point of contact for all building and facility-related matters.
Collaborate with People & Organization to ensure new employees receive their onboarding packages, laptops, and access credentials on their first day, and manage the offboarding process, including certificates and hardware return.
Undertake administrative routines for the team, such as maintaining the internal wiki, updating internal presentations, and processing monthly timesheets for working students.
Act as the friendly face of the office, being approachable and ensuring everyone feels comfortable.
Coordinate with the IT service provider for ordering laptops and phones, replacing defective devices, and ensuring office technology functions correctly.
Support the team with organizational talent for internal events and client functions in the office, as well as for organizing retreats and company parties.

Requirements

Previous experience as a Team Assistant, in Office Management, or a comparable administrative role.
Strong organizational skills with a pronounced service mentality and a 'Can-Do-Attitude'.
Open and personable demeanor that connects people; a team player with enjoyment in interacting with others.
Comfortable with receipts and figures, working meticulously and structured.
Reliability and discretion in handling confidential information are essential.
Fluent German language skills.
Basic English language skills are advantageous.
Proficiency with G-Suite and Microsoft Office.
Familiarity with Apple hardware is ideal.

Skills

Organizational skills
Service mentality
Can-Do-Attitude
Interpersonal skills
Teamwork
Attention to detail
Structured work approach
Reliability
Discretion
G-Suite proficiency
Microsoft Office proficiency
Apple hardware familiarity

Location

Berlin Kreuzberg

Work Type

On-site

Experience Level

Manager Level

Salary/Compensations

The monthly gross salary corresponds to the salary band for our Manager Level, depending on experience and qualifications. The final salary will be communicated during the process.

Benefits

Direct responsibility and visible impact from day one.
Insight into all areas of a growing management consultancy.
Opportunity for participation in hy and a share in long-term success.
Significant scope for own ideas and entrepreneurial thinking.
Time blockers for personal matters, respected team-wide.
Culture based on trust, personal responsibility, and pragmatism.
Annual training budget of €1,000 for professional and personal growth.
Transparent career and development concept with regular development dialogues.
Steep learning curve through close collaboration with various departments.
Subsidy for Urban Sports Club and other selected fitness and wellbeing offers.
Mobility offers such as Deutschlandticket and JobRad.
State-of-the-art hardware setup and a modern office.
Culture based on transparency, appreciation, and trust.
Multi-day company retreat and regular team events.
Two volunteer days per year for social engagement during working hours.
Open feedback culture, genuine teamwork, and a clear no-bullshit mentality.
Full salary continuation during childcare (emergency) periods without loss of earnings.
Understanding for personal life realities and an environment that enables sustainable performance.

About the Company

hy is a partner-led management consultancy for strategy, innovation, pricing, and sales, and one of Europe's most entrepreneurial consultancies.
Since 2017, we have been helping corporations, SMEs, private equity funds, and high-growth tech and digital companies translate ambitious growth plans into reality.
We focus on identifying growth opportunities, developing new business models, optimally monetizing data-driven offerings, and creating structures for continuous innovation.
We have completed over 600 projects for more than 275 clients, delivering measurable results.
hy comprises over 60 consultants, strategists, analysts, and founders, characterized by clear opinions, high speed, and a genuine drive for impact, led by Co-CEOs Sebastian Herzog and Dr. Sebastian Voigt.

Equal Opportunity

As an equal opportunity employer, hy is committed to a diverse, inclusive, and healthy work environment.
We welcome applications from all qualified candidates, regardless of ethnicity, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.
We encourage women to apply, even if they do not meet all the listed criteria, as research indicates women may set a higher bar for themselves.
We look forward to hearing from you and exploring potential fit.