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About the Role

The Administrative Coordinator will manage administrative and academic activities for physicians within the Tisch Cancer Center, Division of Hematology/Medical Oncology, supporting daily operations and grant application processes.

Responsibilities

Provide administrative support to physicians regarding daily operations.
Manage physician calendars, coordinate meetings, book space, and confirm attendees.
Screen telephone calls and direct inquiries appropriately.
Arrange travel and accommodations, and submit related expenses and reimbursements.
Review submitted materials for completeness and accuracy.
Assist with grant applications and special projects.
Research, compile, and prepare reports, including statistical reports.
Prepare and monitor budgets and grant allocations, maintaining accruals.
Prepare documents for account balancing and ensure regulatory compliance.
Assist with manuscript and presentation preparation, including literature searches.
Update physician biographical sketches with new grants, journals, and articles.
Manage office supply inventory, reordering, and vendor contract renewals.
Plan and coordinate logistics for events, conferences, and seminars.
Assist with tracking Paid Time Off requests and generating reports for staff.
Investigate and resolve administrative or operational issues.
Serve as a liaison with other departments or external parties.
Screen and prioritize incoming mail, responding or distributing as needed.
Perform other related duties as assigned.

Requirements

Bachelors Degree or a combination of applicable experience and education.
7+ years of related administrative or business experience.
Some supervisory experience strongly preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with Doodle Poll, WebEx, and GoTo Meeting.
Knowledge of PubMed and InfoEd.
Knowledge of grants.
Experience with both PC and Mac software.

Skills

Meeting coordination
Calendar management
Travel coordination
Supply ordering
Grant application preparation
Manuscript preparation
Presentation preparation
Budget monitoring
Interpersonal skills
Communication skills

Location

New York, NY

Work Type

Full-time

Experience Level

7+ years

Education Level

Bachelors Degree

Salary/Compensations

$71500 - $98827 Annually

About the Company

The Tisch Cancer Center is a vital component of the Icahn School of Medicine at Mount Sinai Hospital and plays a key role in the Mount Sinai Health System, one of the largest health care systems in the nation.
We are a National Cancer Institute (NCI)-designated center providing a multidisciplinary approach to cancer treatments and clinical breakthroughs.
Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence and shares a common dedication to delivering outstanding patient care.
Mount Sinai's unparalleled legacy of achievement, education, and innovation aims to transform healthcare.
We encourage active participation in creating a culture of fair access to opportunities, inclusive practices, and support for individual success.
Mount Sinai leaders are committed to fostering a workplace where employees feel valued, respected, and empowered to grow.
We strive to create an environment where collaboration, fairness, and continuous learning drive positive change.
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with over 48,000 employees across eight hospitals, more than 400 outpatient practices, and more than 300 labs.
The Health System includes a school of nursing and a leading school of medicine and graduate education.
Mount Sinai advances health by addressing complex healthcare challenges, discovering new scientific learning, developing safer treatments, educating future medical leaders, and supporting communities with high-quality care.
The Health System integrates hospitals, labs, and schools to offer comprehensive health care solutions.
Mount Sinai utilizes innovative approaches like artificial intelligence and informatics, prioritizing patient needs.
The Health System includes over 9,000 physicians, 13 joint-venture outpatient surgery centers, and over 30 affiliated community health centers.
Mount Sinai is consistently ranked by U.S. News & World Report's Best Hospitals, receiving high 'Honor Roll' status.
The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding.

Equal Opportunity

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws.
We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law.
We are committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported.
Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.