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About the Role
Provides essential support to our Major Gifts, Principal Gifts, Planned Giving, Family Giving and Operations teams. Your strong database skills, meticulous attention to detail, and customer service focus will drive our success engaging alumni and friends of the College.
Responsibilities
- Update CRM donor records, including solicitation tracks, ratings, proposal types, cultivation plans, and fund allocations.
- File meeting reports from Gift Officer meetings; extract meeting metrics and compile research requests from reports to email directly to key leadership.
- Run monthly planned giving society reports for gift officers to initiate personalized outreach; coordinates welcome letters, including letterhead printing, presidential signature routing, scanning, and CASM archiving.
- Prepare and submit Workday expense reports and mileage reimbursements for leadership and gift officers.
- Track, monitor, and run recurring budget reports.
- Create Workday requisitions to purchase necessary office supplies.
- Manage calendar scheduling for Major Gifts team meetings and book meeting spaces on campus.
- Oversee office inventory, submit facilities maintenance requests, and update monthly office whiteboards.
- Retrieve incoming mail and deliver for processing; generate and print envelope labels.
- Ensure proper disposal of confidential donor materials via secure shredding protocols.
- Assist in creating, planning, and executing events pertaining to Major Gifts and Planned Giving.
Requirements
- Associate degree in Business Administration or a related field required; equivalent professional administrative experience will be considered.
- 2+ years of administrative support or project management support experience preferred.
- Exceptional organizational and task-prioritization skills, with a proven track record of managing multiple competing demands in a fast-paced environment.
- Strong foundational project management skills, including deadline tracking and process oversight.
- Meticulous attention to detail and a high standard for data accuracy.
- Strong written and verbal communication skills with the ability to collaborate effectively across cross-functional teams.
Skills
- Advanced proficiency in Microsoft Office Suite, specifically Microsoft Excel (complex formulas, data analysis, and report generation) and Word mail merge capabilities.
- Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar).
- Experience with CRM administration, including custom report generation, database maintenance, and data integrity verification.
- Demonstrated ability to quickly learn and adopt new software platforms and business systems.
Location
- Schenectady, NY
Work Type
- Onsite
- Regular full-time
Experience Level
- 2+ years of administrative support or project management support experience preferred
Education Level
- Associate degree in Business Administration or a related field
Salary/Compensations
- $20.00 per hour
Benefits
- Generous Vacation, Sick, and Personal Time
- Winter Recess Break in Addition to Paid Holidays
- Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance
- Flexible Spending and Dependent Care Accounts
- Free On-Campus Fitness Facility Access
- Discounts for On-Campus Wellness Programs
- Pre and Post Tax participation in a 403(b) Retirement Plan
- Salary Continuation Program in the event of Disability
- Tuition Exchange
About the Company
- Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.
Equal Opportunity
- In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.