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About the Role
Academy of Art University’s globally acclaimed School of Fashion is seeking to hire an Administrative Assistant to join their dynamic team. This is a full-time, on-site position in San Francisco and perfect for anyone that has an interest in fashion, the arts and working in higher education.
Responsibilities
- Provide exceptional customer service for faculty, students, staff, and guests by answering questions and directing traffic.
- Answer calls, handle mail, redirecting to appropriate person, and maintain department files.
- Set up calendars and schedule appointments for Directors and Full-Time Faculty.
- Assist with special events as needed.
- Oversee schedule of College work-study students and delegate duties.
- Order and stock office supplies for two buildings.
- Ensure office is always organized.
- Coordinate with other departments such as Academic Support Department & Curriculum.
- Process maintenance and signage requests for two buildings, maintain master requisition log and master contact list for faculty and staff.
- Assist Directors and full-time faculty, including new hires, with various curriculum forms.
- Approve student flyers for posting.
- Serve as liaison between faculty and administration.
- Using LMS track grade and attendance along with watching midpoint and final review for scheduling meetings throughout the semester.
- Work with faculty to arrange travel and expense reporting.
- Keep faculty updated on department announcements, meetings, grades, guest speakers and student actors.
- Complete special projects and other tasks as assigned.
- Liaise with Student Reps and Instructors answering questions and assisting in collecting and returning projects.
- Assist faculty requests for student auditions, shoots, and rehearsals.
- Oversee all equipment for two building scheduling maintenance and servicing of equipment, and tracking inventory.
Requirements
- At least one year of experience in an office setting.
- Passionate about student success and higher education.
- Able to thrive in a dynamic and deadline-driven environment.
- The ability to work independently.
Skills
- Proficiency with Adobe Suite, MS Office, and MacBook preferred.
- Ability to learn new computer programs quickly.
- Excellent written and telephone communication skills.
- Excellent time management and organizational skills.
Location
- San Francisco
Work Type
- Full-time
- On-site
Salary/Compensations
- $22.00/hour
Benefits
- Health insurance
- 401k options
- Paid vacation based on years of service (15 days' accrual at start)
- Paid holidays
- Paid sick leave
- Commuter benefit program
- One undergraduate course tuition free each semester
- Access to multi-lane swimming pool, two fitness centers and recreational programs
About the Company
- Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service.
- We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.
Equal Opportunity
- Academy of Art University is an equal opportunity employer.
- All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law.
- Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
- Equal access to the hiring process, services, and employment is available to all persons.
- Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at recruitment@academyart.edu.