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About the Role
Saylor Consulting Group is seeking a Lead Document Controller to support the San Francisco Public Utilities Commission (SFPUC) on the Moccasin Dam and Reservoir Long-Term Improvements Project. This role is crucial for managing project documentation, records, and administrative services for a significant water infrastructure project.
Responsibilities
- Implement and maintain document control and records management procedures.
- Administer the project's Construction Management Information System (CMIS), including logging, filing, and distributing project records.
- Review and audit the contractor's certified payroll for compliance.
- Support administration of the Project Labor Agreement (PLA) by maintaining labor compliance records.
- Maintain document logs, transmittals, and tracking reports, flagging overdue items.
- Coordinate with office engineering staff on routing and filing of submittals, RFIs, and other documents.
- File and track daily inspection reports, materials testing records, and other quality documentation.
- Support the Field Contract Administrator by organizing change order documentation.
- Assist in assembling monthly and quarterly progress reports and payment application packages.
- Schedule meetings, manage calendars, and prepare meeting materials.
- Track team training and safety certifications.
- Support project office mobilization and demobilization, including setup of filing systems.
- Coordinate with environmental compliance staff to file and retain environmental records.
- Support project closeout by organizing turnover documentation and preparing files for archiving.
Requirements
- At least 3 years of experience as an Administrative Document Control Specialist in construction management of heavy civil construction projects for a public utility.
- Experience as the Administrative Document Control Specialist on at least one completed, verifiable water infrastructure project of similar type and scope (e.g., dams, reservoirs, spillways) with a construction value over $10 million completed within the past 10 years.
- At least 2 years of experience within the last 5 years using office management software, such as a Construction Management Information System (CMIS), Microsoft Word, Excel, PowerPoint, and Outlook.
- Experience reviewing and auditing contractors' certified payroll.
- Valid driver's license issued by any U.S. state.
- Ability to obtain Cal/OSHA 10-hour safety training certification within 30 days of contract Notice to Proceed, if not already held.
- Exceptional organization and attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple deadlines and priorities.
- Familiarity with California prevailing wage requirements and Project Labor Agreements.
- Experience with construction management platforms such as Procore, e-Builder, Unifier, or similar systems.
- Experience on projects using alternative delivery methods, especially Construction Manager/General Contractor (CM/GC).
- Familiarity with SFPUC or other public agency records management and construction management procedures.
Skills
- Document control
- Records management
- Administrative services
- CMIS
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Certified payroll review
- Project Labor Agreement administration
- Construction management platforms (Procore, e-Builder, Unifier)
- CM/GC delivery method
- Public agency procedures
Location
- Moccasin, California (Tuolumne County)
Work Type
- Onsite
- Full-time
Experience Level
- Lead
Benefits
- 401(k)
- Medical Insurance
- Dental Insurance
- 100% employer paid premiums
- Competitive rate
- Flexibility
- Environment that recognizes and rewards hard work
- Unlimited opportunities for professional development and advancement
- Competitive full benefits package
About the Company
- Saylor Consulting Group (SCG) is a great place to work where your opinion matters, where you can grow with a supportive staff and make a difference in our project outcomes.
- We are proud to be an advisor on some of the largest, most technically complex projects in the nation.
- Our business is thriving and we offer unlimited opportunities for growth and career advancement.
- We seek like-minded professionals who have a passion for estimating, drive to achieve results, creative problem-solving ability, and a dedication to client service and relationship management.
- We want our people to succeed both in work and life.
- To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
- Come join us and partner with our world-class team and do your best work.
Equal Opportunity
- Saylor Consulting Group is an equal opportunity employer and makes hiring decisions solely on the basis of merit.