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About the Role
The Senior Contracts and Grants Specialist serves as the grant and contracts administrator for the Dana Center. This role prepares and submits proposals, agreements, and contracts to sponsoring agencies, manages financial transactions, and acts as a liaison for sponsors, Principal Investigators, and vendors.
Responsibilities
- Serve as grant and contracts administrator for the Dana Center.
- Prepare and submit proposals, agreements, and contracts to sponsoring agencies.
- Review request for proposals (RFP) solicitations, grant proposal guidelines, and service agreements.
- Utilize internal university systems and external sponsor programs throughout the proposal and contracting process.
- Serve as point of contact for sponsors, Principal Investigators, training sites, and service providers.
- Act as departmental liaison supporting the management of proposals, contracts, awards, and other agreements with OSP, VPCFO, UT Foundation, and Accounting/Purchasing offices.
- Initiate and finalize the Payee Information Form (PIF) process with new vendors/consultants.
- Maintain clear communication with external vendors/service providers.
- Process Purchase Order encumbrance requests, amendments, and cancellations.
- Complete invoice payment processing for service agreements, sub-awards, and consultant payments.
- Manage Smartsheet internal requests related to payment vouchers and contracts and grants processing.
- Audit and approve departmental travel vouchers, checking for accuracy and compliance.
- Collaborate on and create plans, manuals, and departmental policies for accounting and administration.
- Provide support to the Finance Team, Operations, and Chief Operating Officer.
- Maintain electronic records of supporting documents for contractual agreements and grant awards.
- Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility.
- Help enhance professional relationships, satisfaction, and organizational effectiveness.
- Perform other related functions as assigned.
Requirements
- Bachelor's degree.
- At least five years of experience in the preparation, processing, and monitoring of grant and contract proposals and awards.
- Demonstrated experience working with federal, state, foundation, or other funding agencies.
- Ability to interpret and apply sponsor guidelines.
- Strong attention to detail.
- Demonstrated ability to manage multiple, competing deadlines in a high-volume office environment.
- Excellent written and verbal communication skills.
- Demonstrated ability to work independently as a self-starter.
- Demonstrated ability to work collaboratively in a team-oriented environment.
- Equivalent combination of relevant education and experience may be substituted as appropriate.
Skills
- Grant and contract administration
- Proposal preparation and submission
- Agreement and contract processing
- Financial transaction management
- Sponsor liaison
- Vendor management
- Accounting policies
- Records management
- UT Austin's DEFINE accounting system (preferred)
- UT Research Management Suite (UTRMS) (preferred)
- Enterprise financial/research administration systems (comparable) (preferred)
- Payment voucher processing (preferred)
Location
- PICKLE RESEARCH CAMPUS
Work Type
- Full-time
- Occasional evening or weekend work
Experience Level
- Senior
- At least five years of experience
Education Level
- Bachelor's degree
- Master's degree in public administration, nonprofit management, business, or a related field (preferred)
Salary/Compensations
- $70,000 - $80,000
Benefits
- Teacher Retirement System of Texas (TRS) eligibility (if position meets criteria)
About the Company
- The Charles A Dana Center is part of The University of Texas at Austin.
Equal Opportunity
- The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
- The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
- If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
- The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.
- Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).