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About the Role

The Asian Law Caucus (ALC) seeks a Legal Data & Grants Compliance Manager to ensure the integrity, efficiency, and accountability of the organization’s legal administrative functions, focusing on legal data management, legal support, and grants compliance. This role is crucial for maintaining accurate legal and case-related data for internal management, external reporting, and funder compliance, while also supporting legal administrative systems and ensuring adherence to grant requirements and operational policies.

Responsibilities

Maintain and monitor legal and case management databases and files for accuracy, consistency, and timely entry of client- and case-related information.
Generate, review, and analyze case-related reports to inform legal services, staffing, resource allocation, and compliance with funder requirements.
Establish and maintain data protocols to streamline quality-control procedures from client intake to case closing.
Build and maintain real-time dashboards to track case progression, court deadlines, and grant deliverables.
Support the improvement of internal legal systems, protocols, and case workflow to increase efficiency and consistency.
Coordinate with program staff on file maintenance, matter opening and closing procedures, conflict check processes, and document retention practices.
Manage implementation of and user support for legal case management system (Clio Manage).
Support the training of staff and volunteers on case management software workflows, data entry standards, and confidentiality protocols.
Manage all legal subscriptions, software, and accounts.
Manage annual renewal of State Bar Attorney Dues.
Liaise with Operations, Finance, and Development to ensure legal systems align with organizational policies and grant requirements.
Support the Legal Services Director by pulling caseload, client demographic, activity, and outcome metrics for program performance and grant compliance evaluation.
Manage compliance and reporting for ALC's grant portfolio, ensuring funder deadlines and deliverables are met.
Assist in the preparation and submission of invoices, programmatic reports, and other contract-mandated deliverables to government funders.
Maintain a master calendar of government grant deadlines, reporting requirements, and compliance milestones.
Reconcile client and time-tracking data against grant deliverables and budgets.
Track government funding opportunities and pursue new grants and contracts.
Coordinate the procurement process for government grant renewals and new awards.
Serve as liaison between program staff and government funders on compliance, reporting, and administrative matters.
Maintain organized, audit-ready documentation for all government grants related to legal data and case files.

Requirements

3-5 years of experience in legal aid, public interest law, or legal non-profit organizations.
At least three years of managing legal data and/or government grants compliance, including time-tracking systems, grant billing and reporting requirements.
Excellent analytical skills with the ability to audit data for accuracy and identify discrepancies.
Exceptional organizational skills and close attention to detail, with the ability to manage multiple deadlines across a complex grant portfolio.
Strong written and verbal communication skills, including experience communicating directly with government agency representatives.
Comfort working cross-functionally with attorneys, program staff, finance and development colleagues, and partner organizations.
Commitment to ALC's mission of advancing civil rights and empowering low-income API & AMEMSA communities.

Skills

Clio or similar legal case management system proficiency
Microsoft Office Suite proficiency
OneDrive proficiency
Sharepoint proficiency
Google Suite proficiency

Location

San Francisco, CA

Work Type

Hybrid
Full-time

Experience Level

3-5 years of experience

Education Level

Paralegal certificate (plus)
Grants management certification (plus)
Compliance certification (plus)
BS in data analytics (plus)
BS in statistics (plus)

Salary/Compensations

$80,340 to $104,825

Benefits

Generous vacation and paid holidays
Medical insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents)
Dental insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents)
Disability insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents)
Life insurance coverage (ALC pays 100% of premiums for employees and 75% for qualified dependents)
Flexible spending account (FSA)
401K retirement plan with employer non-elective contribution and match

About the Company

ALC is the nation’s first legal organization focusing on advancing and defending the civil rights of Asian and Pacific Islander (API) communities.
Since 1972, ALC has fought for access to affordable housing, litigated civil rights cases, advocated for policy changes, and provided services including community education, advocacy, and direct client representation to further the rights of low-income immigrants and communities of color.

Equal Opportunity

Asian Law Caucus is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including HIV, cancer and genetic characteristics), genetic information, marital or domestic partner status, reproductive health decision-making, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions) gender (including gender identity and gender expression), age (40 years and over), sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim and survivor status, political affiliation, height, weight, or any other status protected by federal, state, or local laws.