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About the Role

This role involves direct responsibility for planning and supervising the work of a clerical staff within a department or unit. It may also involve complex systems, interpreting laws or technical regulations, and making decisions with broad ramifications. The employee reports to a department head or administrator and may supervise clerical staff.

Responsibilities

Plans, assigns, and reviews clerical work and instructs employees.
Performs difficult and complex clerical tasks.
Schedules workloads and coordinates workflow with other units.
Analyzes clerical procedures and suggests changes to increase efficiency.
Conducts correspondence on matters with well-defined policies and procedures.
Responds to requests for information about department policies, procedures, and laws.
Assists in the preparation of departmental reports.
Performs personnel functions and maintains personnel records.
Assists in the collection of budget data and preparation of budget information.
Requisitions supplies and maintains inventory records.
Operates office equipment such as computer, copier, and fax machine.

Requirements

Resume and Civil Service application required.
Must possess a valid license to operate a motor vehicle in New York State or demonstrate capacity to meet transportation needs.

Skills

Thorough knowledge of office practices, procedures, equipment, and terminology.
Thorough knowledge of business arithmetic and English.
Ability to plan, assign, and supervise the work of clerical assistants.
Ability to follow complex oral and written directions.
Ability to readily acquire familiarity with departmental organization, functions, laws, policies, and regulations.
Ability to prepare correspondence and reports.
Ability to deal effectively with other employees and the public.
Ability to operate a variety of office machines.
Good judgment in solving relatively complex clerical problems.
Initiative.
Integrity.
Tact and courtesy.
Physical condition commensurate with the demands of the position.

Location

Rochester, New York

Work Type

Full-time
Part-time
Volunteer

Experience Level

Four (4) years of paid full-time or its part-time or volunteer equivalent office clerical or secretarial experience.
Two (2) years of experience with an Associate's degree in Secretarial Science, Office Technology or a closely related field.
Equivalent combination of education and experience.
One (1) year of college coursework (or 30 semester credit hours) may substitute for up to one (1) year of required experience.

Education Level

Graduation from high school or possession of an equivalency diploma.
Associate's degree in Secretarial Science, Office Technology or a closely related field.

About the Company

The Rochester City School District (RCSD) serves nearly 23,000 students across 48 PreK sites and 39 schools.
RCSD is committed to equity, academic excellence, and student empowerment.
Offers specialized programs including bilingual education, alternative learning pathways, and college and career readiness initiatives.
Mission: To cultivate a culture of academic excellence, empathy, and accountability, ensuring every student is prepared for success beyond graduation.
Embraces forward-thinking strategies to inspire critical thinking, creativity, and lifelong learning.