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About the Role

SWBR is seeking a Finance Specialist to create clarity, deliver dependable financial support, and help project teams keep great work moving. This role will coordinate project billing, accounts payable, vendor documentation, employee expenses, credit card activity, and travel arrangements, ensuring accurate records and responsive service.

Responsibilities

Prepare and maintain clear billing records, vendor files, travel documentation, and financial support materials.
Set up new vendors and maintain required W-9 forms, insurance certificates, and related documentation.
Coordinate accurate and timely project-related accounts receivable billing and accounts payable processing.
Coordinate approved travel arrangements and rental car requests.
Process and reconcile employee expense reports and company credit card activity.
Partner with Project Managers, employees, vendors, and the Finance team to gather billing and payment information, resolve routine questions, and keep financial workflows moving.
Provide responsive, service-focused support and communicate requirements, status, and next steps clearly.
Build working knowledge of SWBR’s project accounting practices, financial systems, vendor processes, and confidentiality standards.
Identify practical opportunities to improve consistency, accuracy, efficiency, and shared understanding across recurring financial workflows.
Take initiative in coordinating assigned financial processes, anticipating routine needs, communicating status, and following work through completion.
Contribute as an individual team member who leads through initiative, reliability, and thoughtful follow-through.
Maintain accurate, confidential, and well-organized billing, payment, vendor, expense, credit card, and travel records.
Monitor assigned deadlines and outstanding information, communicate status, and escalate discrepancies, unusual circumstances, or potential concerns promptly.
Perform miscellaneous duties as assigned.

Requirements

A bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant experience.
Two or more years of experience in finance, accounting, billing, accounts payable, or related administrative work.
Experience in architecture, engineering, or general contracting is helpful, but not required.
Clear verbal and written communication skills.
Strong attention to detail.
A service-focused approach.
Effective time management skills.
A willingness to learn.
Proficiency with Microsoft Office, especially Excel and Word.
Experience with, or the ability to learn, Deltek Vantagepoint or similar financial software.
The judgment to handle sensitive information and materials with discretion and confidentiality.

Skills

Microsoft Office
Excel
Word
Deltek Vantagepoint
Financial software

Location

Rochester
Buffalo
Syracuse
Troy

Work Type

Onsite

Experience Level

Two or more years of experience

Education Level

Bachelor's degree in Accounting, Finance, Business Administration, or a related field
Equivalent combination of education and relevant experience

Salary/Compensations

$57,008 to $64,707 per year

About the Company

SWBR is a multidisciplinary architecture, engineering, and landscape architecture firm of 120+ individuals working across four New York offices.
Founded in 1969, SWBR's practice is built around relationships, collaboration, and creativity.
SWBR's mission is to positively impact lives through meaningful design.
Core values include Empowerment, Empathy, Excellence, and Ownership.
SWBR is committed to creating a diverse and inclusive culture.

Equal Opportunity

SWBR is an Equal Opportunity Employer.
Employment decisions are made without regard to race, color, religion, creed, national origin, ancestry, citizenship status, sex, pregnancy, age, disability, genetic information, military or veteran status, marital or familial status, gender identity or expression, sexual orientation, status as a victim of domestic violence, stalking or sex offenses, or any other characteristic protected by applicable federal, state, or local law.
SWBR provides reasonable accommodations to qualified applicants and employees with disabilities and for sincerely held religious beliefs or practices, as required by law.