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About the Role
The Deputy Director, Grants Management and Operations will manage the grants management function within the operations team and support the VP Operations to oversee all operational functions. This position will be responsible for overseeing the administrative and budget measurement for all grants and contracts for the Programs team of the Low Income Investment Fund (LIIF). In addition, the Deputy Director will review all contracts to ensure compliance related task and key revenue recognition items are identified.
Responsibilities
- Partners directly with Finance department and Programmatic departments to review contract and grant applications and budgets prior to submission to funders.
- Lead negotiations in conjunction with the ECE and Program team prior to contract execution to ensure mission and profitability targets.
- Prepare revenue recognition memo for review by Finance team and sign off for complex grant agreements.
- Review all revenue recognition memo prepared by Finance team.
- Manage and oversees 1-2 team members whose primary responsibility will be reparation of financial reports and invoices for billing submissions.
- Review Salesforce to ensure all grant awards are properly included and identified from an operations side.
- Review and at times, prepare financial reports from MIP, Concur and Adaptive systems to monitor grant and contract budgets, expenditures.
- Review and at times, prepare monthly/ quarterly / annual budget to actual analysis for all grants and contracts.
- Lead monthly meetings with program team, to review budget to actual results and identify any areas of concern related to budget management.
- Responsible for reviewing all proposed budget reallocations and budget contract modifications prior to submission.
- Responsible for reviewing all journal entries related to billings corrections.
- Present all journal entries and billing submissions to the Program Department for approval.
- Submit all invoices to grantors for payment.
- Ensure information is transferred to the Finance Department to ensure monthly financial data is properly captured within the general ledger system.
- Review AR aging schedule on a monthly basis.
- Review Net Asset releases on a monthly basis.
- Leads effective communication strategy with Finance and program budget leads.
- Ensure grants/contracts are released as planned, invoices are complete and timely, and payments are applied appropriately.
- Review staff allocations to grants and contracts prepared by Program team ensuring allocation is allowable and fully documented for billing purposes.
- Assist Finance team in identifying new grants management systems and general ledger systems.
- Manage grant compliance and reporting, including adherence to grant budgets and tracking financial progress toward organizational and programmatic outcomes and goals.
- Collaborate with Finance, Development, Legal, and other departments to ensure grants and contracts are appropriately vetted, approved, and budgeted.
- Work closely with all departments throughout the life of the grants/contracts to ensure compliance.
- Ensure responsiveness to internal programs and departments and external partners and funders.
- Assist in reviewing all new and existing grants to ensure all compliance requirements are properly identified and responsibility for completion is properly tagged to each department within LIIF.
- Supporting finance team on preparing for Uniform Guidance Audit and tracking compliance throughout the year.
- Supports the VP Operations and department leaders to prepare ad- hoc reports.
Requirements
- Direct experience with state and local agency, foundations, and Federal funding is required.
- All Low Income Investment Fund (LIIF) employees must be fully vaccinated against COVID-19.
- Ability to manage confidential material and systems with trust and integrity.
Skills
- Analytical skills
- Problem solving skills
- Communication skills
- Organizational skills
- Commitment to collaboration and teamwork
- Expertise and background with government and nonprofit contracts and grant
- Demonstrated knowledge of budgeting, finance, and nonprofit accounting
- Ability to manage multiple projects, prioritize, work under pressure, and deliver on deadlines
- Proficient in Excel
- Proficient in PowerPoint
- Salesforce knowledge preferred
Location
- San Francisco
- New York City
- Atlanta
- Los Angeles
- Washington, D.C.
Work Type
- Full-time
Experience Level
- Minimum of seven (7) years of professional experience in the field of contracts and/or grants.
Education Level
- Bachelor’s degree or equivalent is required
- Master’s degree in business administration or accounting related field preferred
About the Company
- Low Income Investment Fund (LIIF) is a national community development financial institution (CDFI), headquartered in San Francisco with offices in New York City, Atlanta, Los Angeles and Washington, D.C., that invests in communities of opportunity, equity and well-being.
- As a CDFI, LIIF supports projects that have high social value but lack access to traditional financial institutions.
- Since 1984, LIIF has deployed more than $3.1 billion to serve more than two million people in communities across the country from its five offices.
- An S&P-rated organization, LIIF funds healthy communities by providing innovative capital solutions.
- Currently, LIIF is driving $5 billion in investments to advance racial equity (2020-2030).
Equal Opportunity
- LIIF, an EOE (Equal Opportunity Employer), believes that diversity ensures excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, or national origin. Candidates of diverse background and with diverse experience are strongly encouraged to apply for this position.