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About the Role
Rose Associates is seeking a dedicated and detail-oriented Assistant Property Manager to support the Property Manager in day-to-day operations, resident relations, and administrative tasks for their multifamily properties.
Responsibilities
- Liaise between ownership and residents, including drafting and distributing resident communications.
- Foster positive relationships among residents, management, and building staff.
- Attend designated weekly/monthly meetings.
- Manage all aspects of lease administration, including data entry into property management software, calendar management, and code processing for accounts payable and receivable.
- Maintain office files, inventory, and compliance of storage, bicycle, and fitness agreements.
- Prepare monthly reports, ensuring delinquency is below 0.5% of GPR.
- Coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds.
- Support Resident Manager with post-move out walk-throughs, vendor coordination, and contract reviews.
- Assist Property Manager with budget forecasting, building-related events, and emergencies.
- Provide after-hours on-call support when required and communicate issues to the Property Manager.
- Analyze income and expense patterns, participate in budget forecasting, and provide support in code processing and filing.
- Collaborate with property management on renovations, vendor coordination, and lease enforcement.
- Maintain competitive marketplace intelligence, supervise resident retention programs, and be available for emergencies.
- Be present on-site, with the ability to move throughout the building, ensuring effective communication with tenants, staff, vendors, and visitors.
- Ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances.
- Perform duties outside their normal responsibilities as needed.
Requirements
- Minimum of 3 years of multifamily or assistant property management experience.
- Proficiency in navigating computers and property management software, including Microsoft Office, On-Site, Elise AI, RentCafe and Yardi.
- Technical knowledge of building operations and maintenance.
- Understanding of marketing trends, budgeting, and reporting.
- Valid NYS real estate license or ability to obtain one within the first 120 days of employment.
- All active license holders must register their license with Rose Associates upon hire.
- Work authorization required.
- Must be available to work weekends (Saturdays and Sundays).
Skills
- Computer proficiency
- Property management software proficiency
- Microsoft Office
- On-Site
- Elise AI
- RentCafe
- Yardi
- Building operations knowledge
- Maintenance knowledge
- Marketing trends understanding
- Budgeting
- Reporting
- Communication skills
Location
- Livonia Commons - 491 Sheffield Avenue, Brooklyn, NY 11207
Work Type
- On-site
- Full-time
Experience Level
- 3+ years of experience
Education Level
- Bachelor’s degree in business, marketing, real estate, or finance preferred.
Salary/Compensations
- $70,000 - $75,000
Benefits
- Significant incentive pay
- Full benefits packages
About the Company
- Rose Associates is a recognized market leader in multifamily and mixed-use real estate, owning, developing, and operating properties in urban markets from Philadelphia to Boston.
- Their services span development, construction, property and asset management, leasing, marketing, and accounting/financial operations.
- They partner with private owners and institutional investors globally.
- Rose Associates relies on technology and team expertise to outperform the market in operating over 30,000 units across approximately 250 properties.
- They have been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform for the past three years.
- Established in 1925, Rose Associates has a century of real estate expertise and an impeccable reputation for excellence and integrity.
- It is a woman-owned business led by CEO Amy Rose.
- They are committed to a corporate culture of belonging and inclusion.
- As they expand across the Northeast, Rose is providing opportunity for team members to grow their careers in an environment of respect and support.
Equal Opportunity
- All official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com.
- We will never request payment, financial information, or sensitive personal documentation during the application process.
- We will never extend a job offer without first conducting a formal in-person interview.
- If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at recruiting@rosenyc.com.