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About the Role

The Contracts Administrator III reports directly to the Manager, Procurement and performs highly advanced contract management work. This role involves developing and evaluating a broad range of contracts for goods and services, with expertise in specialized areas. The position allows for extensive latitude in independent judgment and action, administering contracts through closure.

Responsibilities

• Develop contracts by identifying provider resources, assisting department and project managers with development of specifications and statements of work, and negotiating contract specifications.
• Establish pre-negotiation positions, lead negotiations, and develop price negotiation memoranda.
• Develop formal solicitations such as Invitation for Bids (IFB), Request for Purchase (RFP), and Statement of Qualifications (SOQ) in compliance with all applicable rules and regulations.
• Develop proposal evaluation instruments; analyze proposals and bids, conduct responsibility surveys, and make responsiveness determinations.
• Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; and recommend cancellation of contracts when deviations occur.
• Perform cost/price analysis and recommend vendors for award.
• Prepare findings of fact associated with contract disputes.
• Conduct needs assessment to determine requirements for the purchase of goods or services.
• Negotiate contract renewals and modifications.
• Review insurance certificates and bid, performance, and payment bonds for compliance.
• Prepare contract management plans and perform contract surveillance to ensure contractor compliance.
• Identify training needs and conduct training.
• Provide guidance regarding contract administration, policies, and procedures.
• Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by following safety and security policies, considering safety in every action and reporting safety and security concerns.
• Perform other duties as required and/or assigned.

Requirements

• Bachelor’s degree in business administration or a related field. Related experience may substitute for educational requirements on a year for year basis up to four (4) years.
• Six (6) years direct experience in the procurement field, which includes four (4) years in government or transit related field using formal solicitation methods and contract administration.
• Certified Purchasing Manager (CPM), Certified Purchasing Contracts Manager (CPCM), Certified Professional in Supply Management (CPSM), Certified Public Procurement Officer (CPPO), Acquisition Professional Development Program (APDP) or similar career level certification preferred but must obtain within one (1) year of employment.

Skills

• Knowledge of public purchasing methods and procedures.
• Familiarity with the Federal Transit Administration’s Circular 4220.1G and Chapter 451 of the Texas Transportation Code is preferred.
• Ability to conduct research, compile and analyze data, and make complex estimations.
• Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to negotiate the features of a contract.
• Excellent communication skills which include the ability to communicate clearly and concisely in writing and orally and to produce documents using proper sentence structure, grammar, and punctuation.
• Knowledge of Oracle for procurement reporting preferred.
• Ability to maintain fiduciary obligation when handling materials and information of a confidential nature.
• Ability to travel 5-10% of the time.

Location

• Office environment

Work Type

• Hybrid
• Full-time

Experience Level

• Senior level
• Six (6) years direct experience in the procurement field
• Four (4) years in government or transit related field using formal solicitation methods and contract administration

Education Level

• Bachelor’s degree in business administration or a related field
• Related experience may substitute for educational requirements on a year for year basis up to four (4) years

About the Company

• CapMetro is an equal employment opportunity employer and committed to creating a welcoming environment for all employees.
• This position has been identified as a “Security Sensitive” position. CapMetro will conduct annual background checks on incumbents in this position. A position is “Security Sensitive” if the incumbent handles currency, has access to sensitive computerized databases, has access to master keys, or works in an area of the CapMetro that has been designated as a security-sensitive area.

Equal Opportunity

• We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws.
• CapMetro makes hiring decisions based solely on qualifications, merit, and organization needs at the time.