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About the Role
This is a hands-on role for an experienced PA to provide confidential, proactive, and detail-focused administrative support to senior leaders within the publishing business. The role is pivotal in supporting strategic meetings, coordinating communications, and serving as a trusted liaison. It contributes to the effectiveness of leadership and publishing teams by streamlining administrative processes, handling sensitive issues with tact, and ensuring priorities are actioned confidentially and timely. The role also supports business operations through document preparation, event coordination, travel management, and data tracking, while collaborating with the Content Team Co-Ordinator and Facilities team for office support.
Responsibilities
- Provide PA support to 5 Publishers, including diary management, arranging meetings, booking rooms and venues, organizing travel, assisting with meeting materials, submitting expenses, and processing payments/invoices.
- Handle sensitive and confidential information with discretion.
- Answer queries promptly and professionally, filtering them to the relevant individual or department.
- Perform general office duties such as ordering refreshments, greeting guests, and liaising with the facilities team.
- Assist with ad-hoc requests, including organizing events, away days, workshops, and booking guest/client taxis.
- Support on projects.
- Assist with recruitment alongside HR and onboard new starters by communicating with candidates, arranging IT equipment, and completing forms.
- Work with Publishers to maintain up-to-date departmental organization charts.
- Provide ad-hoc cover for other PAs when required.
- Offer administrative support to teams across the Publishing department.
- Attend meetings, draft minutes, and circulate action points.
Requirements
- Meticulously organized and detail-focused.
- Strong previous stakeholder management and interpersonal skills, both internally and externally.
- Ability to ensure a smooth process from start to finish.
- Flexible approach with the ability to prioritize tasks.
- Discretion and situational awareness.
- Confident working independently and as part of a team.
- Self-starter with strong initiative to find solutions proactively.
- Clear and personable communicator (on Teams/email and in person).
- Ability to deliver under pressure and to tight deadlines.
- Experience supporting people in an office setting.
- Experience coordinating UK & International travel logistics.
- Competent at troubleshooting IT issues where needed.
- Willingness to learn and go the extra mile.
- Proficient in Microsoft Office applications.
Skills
- Stakeholder management
- Interpersonal skills
- Organization
- Attention to detail
- Flexibility
- Prioritization
- Discretion
- Situational awareness
- Teamwork
- Initiative
- Communication (written and verbal)
- Time management
- Problem-solving
- Travel coordination
- IT troubleshooting
- Microsoft Office proficiency
Location
- London
- Peterborough
Work Type
- Hybrid
- Fixed-term (12 months)
Experience Level
- Experienced
Benefits
- 28 days holiday
- Bank holidays
- 2 volunteer days
- Access to internal training provider (Bauer Academy)
- Enhanced Maternity/Adoption, Paternity and Shared Parental Leave Pay
- Flexible working opportunities
About the Company
- Bauer Media Group is a media business focused on creating content for millions across Europe, with offerings in print and online publishing, audio broadcasting, and entertainment.
- They are one of Europe's largest Publishers, selling over 500 million copies annually, and operate over 150 radio and podcast brands in nine countries.
- As a family-owned company in its 5th generation, Bauer Media focuses on the long-term with a consumer-first mindset.
- Their workforce of 12,000 shares a common purpose: to deliver content and services that enrich people's everyday lives.
Equal Opportunity
- Bauer Media is an international employer and values equal opportunities, welcoming everyone regardless of religion, gender, skin color, or disability.
- They are committed to an inclusive and accessible recruitment process and offer reasonable adjustments for individuals with disabilities or long-term health conditions.