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About the Role
This role reports to the Project Accounting Manager and is responsible for all customer and job focused accounting activities for their assigned company(s). A successful project accountant will serve as a highly responsive, professional, organized and engaged accounting partner in support of assigned divisional PMs and VPs. They will also be known for their attention to detail and their ability to effectively manage the entire financial lifecycle of concurrent projects.
Responsibilities
- Ensure accurate job setups following established Standard Operating Procedures (SOP).
- Collect and load estimates, cost phases, schedule of values (SOV), and contracts and billing information.
- Proactively follow up on projects with missing or inaccurate setups.
- Ensure jobs performed intercompany are set up for correct intercompany elimination accounting treatment.
- Load all change orders/change requests in Spectrum.
- Follow up with PM teams for proposed changes with full and accurate budgets and contractual information.
- Ensure adequate documentation is collected for all approved/executed change orders.
- Collect COI, EPI and other insurance documentation for billings, contracts and prequalifications.
- Serve as the tier 1 approver for all purchase orders, reviewing for accurate coding, erroneous spend, and compliance with company DOA and capitalization procedures.
- Assist with monthly projections adjustments in Spectrum.
- Post initial job projections and document variances from budget.
- Document projection adjustments and backup.
- Escalate concerning projects, budgets, and projection changes for analysis.
- Assist with job cost analysis, preparation of billing forecasts, and manpower forecasts.
- Review contracts for accounting requirements and load to Spectrum, including provisions for CCIP/OCIP, certified payroll, billing forms/portals, bonding, and insurance.
- Submit requests, close bonds, and prepare reporting as needed.
- Complete timely and accurate AIA billings by established deadlines.
- Ensure intercompany billings are processed and eliminated correctly.
- Complete up-to-date and accurate prequalifications while maintaining customer relationships and company confidentiality.
- Facilitate positive cash flow through proactive execution of collections.
- Complete daily AR collections and document actionable notes in Spectrum.
- Complete monthly retention collections review.
- Identify past due AR with substantial roadblocks to payment for escalation.
- Proactively manage AR balances to eliminate clutter and drive AR to 0% over 60 days past due.
- Coordinate with leadership about accounts requiring lien filings and process as directed.
- Document all writeoffs extensively and ensure all collection efforts have been expended before requesting a writeoff.
- Process incoming requests for AR payment via credit card.
- Escalate AP related issues to central AP.
- Collect required supplier and subcontractor lien waivers.
- Investigate and assist central AR collections with cash application as needed.
- Assist with gathering information for year-end audit contract selections and testing.
- Assist with job cost, estimate, and projection error identification/correction.
Requirements
- Serve as a highly responsive, professional, organized and engaged accounting partner.
- Possess attention to detail.
- Effectively manage the entire financial lifecycle of concurrent projects.
- Know the proactive questions to ask.
- Identify resources and people needed to help.
- Be the driving force to make it happen the right way.
Skills
- Project Accounting
- Customer Setup
- Change Orders
- Insurance Documentation
- Purchase Order Approval
- GL Coding
- Projections
- Job Cost Analysis
- Billing Forecasts
- Manpower Forecasts
- Contract Review
- Bonding
- AIA Billings
- Prequalifications
- Collections
- AR Collections
- Retention Collections
- Lien Filings
- Writeoffs
- Credit Card Payments
- AP Issue Escalation
- Lien Waivers
- Cash Application
- Audit Support