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About the Role

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial, and advertising support to the branch office and sales agents.

Responsibilities

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies.
Accurately reports information to the Office Manager and the Accounting Department.
Collects, types, and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department.
Orders installation and removal of signs, and maintains office sign inventory.
Accurately maintains the Lock Box inventory and logs.
Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents.
Processes checks for funds involved in real estate transactions.
Processes documents for new agents, including dues, board fees, and applications.
Updates real estate transaction data into the computer system.
Answers telephone and greets visitors.
Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly, and attractive manner.
May perform other duties as assigned.

Requirements

Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors, and co-workers.
Must possess exemplary customer service skills.
Ability to communicate professionally in oral and written fashion.
Must possess strong clerical, statistical, and administrative skills.
Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook.
Must be able to type with accuracy.
Prior experience in an office administrative role is preferred.
Knowledge of basic accounting, bookkeeping, and computer skills required.
Ability to work independently on confidential material.
Must possess good judgment and problem-solving skills.
Ability to maintain skills required through training offered by the company or outside sources.

Skills

Customer service
Oral and written communication
Clerical skills
Statistical skills
Administrative skills
Computer skills
Microsoft Word
Microsoft Excel
Microsoft Power Point
Microsoft Publisher
Microsoft Outlook
Typing accuracy
Basic accounting
Bookkeeping
Problem-solving

Location

Vestal, NY

Work Type

Full-time

Experience Level

Preferred prior experience in an office administrative role

Education Level

High school diploma required
Business school education desirable

Salary/Compensations

$16-20 per hour

About the Company

HowardHanna.com
Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

Equal Opportunity

Equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.