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About the Role
Harlem Children’s Zone (HCZ) seeks an enthusiastic, dedicated, and mission-aligned Administrative Coordinator to support the College Success Office team. The College Success Office provides year-round support to participants of HCZ’s Promise Academy high schools and afterschool programs, ensuring they have the resources and guidance needed for success in college and beyond.
Responsibilities
- Assist the Director with scheduling appointments, meetings, and events while ensuring efficient time management.
- Assist the Director in various projects, research tasks, and administrative duties related to the College Success Office’s objectives.
- Supervise the Office Manager and related staff to ensure the successful execution of priorities.
- Organize and maintain important documents, files, and records related to the College Success Office portfolio’s programs and initiatives.
- Manage email correspondence, draft memos, and communicate with internal teams, external partners, and stakeholders on the Director's behalf.
- Coordinate logistics for meetings, including preparing agendas, materials, and minutes, and ensuring follow-up on action items.
- Collaborate with other HCZ administrative teams to coordinate multi-stakeholder events and activities related to the College Success Office portfolio.
- Ensure the site area is always clean and presentable; oversee the collaboration with the Facilities Department to maintain the aesthetic appearance of office space.
- Perform other duties and projects as assigned.
Requirements
- 2+ years of professional experience required, ideally in administrative or office management environments.
- Excellent organizational and prioritization skills, ability to manage multiple tasks while maintaining attention to detail.
- Experience in managing executive-level calendars and changing meeting schedules.
- Experience managing others in a professional setting.
- Strong interpersonal skills and ability to engage with all levels of staff.
- Must be a self-starter who takes initiative and is highly proactive and self-disciplined.
- Resourcefulness, creativity, and strong problem-solving skills.
- Must possess high credibility and absolute commitment to confidentiality and professional integrity.
Skills
- Proficiency in Microsoft Office Suite
- Knowledge of HR and/or accounting, expenses, or procurement software are preferred.
- Project Management experience is preferred.
Location
- New York
Work Type
- Hybrid Model: 4 days in-office, 1 day remote
- Monday-Friday, 9 AM-5 PM; some schedule variations and flexibility as needed
Experience Level
- 2+ years of professional experience
Education Level
- Bachelor’s degree required
Salary/Compensations
- $60,000-$70,000 per year
Benefits
- Highly competitive base salaries
- Paid time off
- Employee referral bonus
- Career Advancement
- No-cost health insurance
- Life Insurance
- Short-and long-term disability
- Additional voluntary benefits
- Wellness discounts
- Commuter benefits
- Financial wellness perks
- Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)
About the Company
- Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York.
Equal Opportunity
- Harlem Children’s Zone is an EOE.