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About the Role

Performs advanced (senior-level) project management, business analysis, and procurement development work initiating and conducting multi-agency or enterprise-level procurement projects within the agency. This role serves as a senior procurement analyst to the MPS Director, MPS staff, and agency stakeholders. Work involves eliciting, analyzing, documenting, and validating business, functional, and technical requirements; evaluating business processes and solution needs; and coordinating with program, information technology, legal, finance, and executive stakeholders to support the acquisition of complex systems and services. Provides technical consultation to ensure procurement solutions align with agency objectives, operational needs, regulatory requirements, and implementation considerations.

Responsibilities

Provides advanced (senior-level) procurement management support throughout the procurement lifecycle, including defining and managing scope and customer expectations; solicitation development; project schedules; stakeholder management; project plans; communication management; presentations and briefings; metrics reporting; risk/issues and associated mitigation activities; quality control; change management processes; customer acceptance; lessons learned; and archiving project documentation.
Supports multiple procurement projects and oversees the planning, initiation, and development of procurement deliverables.
Identifies potential procurement risks and issues, and designs strategies to mitigate or avoid them.
Gathers, develops, and validates requirements for assembling multiple procurement methods including Request for Offers (RFO’s), Request for Proposals (RFP’s), and Statements of Work (SOW) for major procurements.
Converts high-level business, technical, financial, legal, and other stakeholder requirements into functional procurement requirements at an appropriate level of detail.
Ensures complete documentation according to standard templates, using clear, concrete, and concise language.
Evaluates current-state business processes, identifies solution needs, and conducts gap and impact analysis.
Collaborates with program staff, information technology teams, vendors, legal staff, and other stakeholders to ensure procurement documents and proposed solutions accurately reflect business and technical requirements while meeting compliance standards.
Manages and develops staff in project management.
Develops and implements plans to communicate and explain project methodology and processes to interested groups and team members.
Creates documentation procedures to capture and deal with changes in original project plan.
Develops criteria for evaluating programs, proposals, and other pertinent information related to project assignments.
Advises, consults, and negotiates with agency customers on project activities.
Prepares for and provides moderation support for vendor contract negotiations to ensure the resulting contract satisfies all business requirements.
Fully develops contract package for execution.
Ensures project management methodologies are followed and are consistent with agency, enterprise, and DIR plans, standards, and guidelines.
Provides leadership to internal and external teams, committees across the agency and HHS enterprise to ensure projects are coordinated, efficient, and meet service level objectives.
Maintains up-to-date knowledge of other HHS agencies IT-related projects and negotiates sharing of resources to achieve objectives across agencies.
Coordinates with other HHS agencies and DIR to ensure policies, standards, procedures, activities, and required reports conform to and are consistent with state requirements.
Develops guidelines, procedures, policies, rules, and/or regulations and monitoring for compliance.
Develops, reviews, and revises legislation.
Oversees the preparation of management and productivity reports and studies.
Oversees special investigations, research studies, and internal audits.
Represents the Department by making presentations, providing information and testimony, collaborating with customers, other state agencies, and federal partners.
Responds to requests by legislators and other public officials.
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Requirements

Minimum of four (4) years of experience managing IT, or procurement lifecycle projects.
Minimum of two (2) years of experience in procurement and solicitation development (i.e. RFP, RFO, RFQ), contract development, evaluation, negotiation, and management.
Minimum of one (1) year of experience performing contract negotiations.
Graduation from an accredited four-year college or university with major course work in business administration, technology, healthcare, finance or a related field is generally preferred.
Additional related experience may be substituted for education on a year for year basis (up to four years).
Minimum of two (2) years of experience working with procurement of complex systems and/or services preferred.
Experience in IT services and infrastructure.
Experience in IT contract development, evaluation, and management.

Skills

Effective procurement management and business analysis principles
Project management theories and practices applicable to mid-to-large-sized scope projects
Project management theories of systems and procedures used to evaluate a third-party vendor's performance
Related state and federal laws, regulations, policies, rules, and requirements
Complex multi-organization procurement strategy to include Major Information Resource Projects (MIRPs)
Use of standard and non-standard procurement/solicitation methods such as RFOs, RFPs, RFAs, DIR Cooperative Contracts, Bulk Purchase Agreements (BPAs), and Group Purchase Organizations (GPOs)
Process improvement or quality assurance systems
Texas legislative process and public accountability systems
Strategic planning, budget management, and human resource management
Principles of leadership and how to effectively interact with various leadership styles
Cost monitoring during the transition phase of the contract and financial contract cost analysis
Communication and public speaking
Managing multiple and competing priorities
Identifying problems, evaluating alternatives, and implementing solutions
Working collaboratively and cooperatively with diverse groups
Exercising sound judgment in making critical decisions
Analyzing complex information
Developing plans to address identified issues
Negotiation and facilitation skills
Communicating orally and in writing
Planning, assigning, and/or supervising the work of others
Thinking creatively and supporting creative thinking in others
Establishing goals and objectives
Effectively managing, motivating, and building effective work teams
Making timely and effective decisions
Interpreting data and developing effective operating procedures
Organizing and presenting information effectively, both orally and in writing
Comprehensively and accurately evaluating reports

Location

AUSTIN

Work Type

Full time
Regular

Experience Level

Senior-level
Advanced

Education Level

Certification as a Certified Texas Contract Developer (CTCD) must be obtained within 6 months of hire if not already certified.
COMTIA Project+, CaPM, PMP, or equivalent (Preferred).

Salary/Compensations

$6,377.50 - $8,300.00 Monthly

Benefits

100% paid employee health insurance for full-time eligible employees
A defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement

About the Company

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Equal Opportunity

Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.
ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work.
Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.