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About the Role

The Marketing Coordinator plans, coordinates, and executes internal and external events, managing logistics, vendor coordination, budgeting, and on-site facilitation. This role also supports the marketing team with daily operations, including content creation, campaign coordination, and general project support. The ideal candidate is a highly organized multitasker with strong communication skills, creative initiative, and a passion for delivering seamless events and impactful marketing campaigns. This position focuses on executing design and content tasks from established templates, not on strategy, campaign planning, or creative direction.

Responsibilities

Plan, execute, and attend events, managing all logistics and on-site coordination
Manage event communications including invitations, promotional materials, and post-event follow-up
Support campaign coordination, performance tracking, and project documentation
Draft, edit, and post content across social media, blogs, and newsletters
Collaborate with internal teams (sales, design, leadership) to ensure timely and aligned marketing initiatives
Maintain marketing records, vendor contracts, and event documentation
Monitor event success and campaign results, providing actionable reporting
Research and source events that match RSI Security's target verticals, and maintain the annual event calendar
Prepare each event's intake for the go/no-go review: score, estimated cost, vertical fit, staffing plan, expected meetings.
Build and track each event's budget against the approved plan, and reconcile actuals with finance after the event
Negotiate and manage vendor contracts, sponsorship packages, registrations, and payments
Manage booth and space reservations, exhibitor deadlines, shipping, AV, furniture, and lead-scanning rentals
Order booth materials, collateral, and giveaways from approved brand templates
Build staffing schedules and send pre-event briefing packets: talking points, meeting schedule, and compliance rules
Track every deliverable on an event checklist, from order through delivery and return shipping
Coordinate booking meetings in advance with sales.
Build pre-event emails and social posts from templates, plus landing or registration pages where needed
Manage client dinners: venue, menu, and invitations to named target accounts, with RSVP tracking
Lead booth setup and teardown, keep materials stocked, and capture leads
Serve as the on-site point of contact for vendors, venue, and RSI Security staff
Create the HubSpot campaign before each event, and upload lead lists within 48 hours afterward
Launch the 14-day follow-up sequence from templates
Run the debrief and the 90-day ROI review (pipeline and cost), and report results to marketing leadership
Coordinate logistics for the quarterly webinars and the 1GPA hosted webinars: platform setup, speaker prep, registration, reminders, and recordings
Track calls for speakers and panel opportunities, and prepare submissions for leadership review
Follow the co-attendance rules whenever RSI Security and its sister company attend the same event
Keep the Marketing Team Calendar accurate.
Produce fast-turn graphics, one-pagers, and simple PDFs from established brand templates in Adobe Creative Suite (Photoshop, Illustrator, InDesign)
Make quick edits (text, images, resizing, formatting), with a strong focus on speed, accuracy, and brand consistency
Draft basic blog, LinkedIn, and email copy from provided outlines
Repurpose existing content into shorter formats: event recaps, webinar clips, email sections
Help draft the weekly Team Post Pack for team members' LinkedIn profiles
Build and schedule approved emails, including the monthly Intelligence Brief and the Weekly Threat Report
Schedule approved social posts, build lists and forms from specifications, and apply UTM tracking
Keep creative files, templates, event kits, and asset libraries organized, with consistent naming and versioning
Maintain a reusable event kit: booth graphics, standard collateral, and shipping and packing lists

Requirements

Candidates must be located in DFW and able to travel to and attend in-person events, including some evenings and weekends.
This role is intended to support executional workload only.
All output from this role will continue to be reviewed and approved by marketing leadership prior to publication.

Skills

Event planning
Logistics management
Vendor coordination
Budgeting
On-site facilitation
Content creation
Social media posting
Campaign coordination
Project support
Communication skills
Adobe Creative Suite (Photoshop, Illustrator, InDesign)
HubSpot

Location

Hybrid (DFW Dallas Fort Worth, TX required)

Work Type

Full-Time
Hybrid

Experience Level

Not specified

Education Level

Not specified

Salary/Compensations

$60,000-$65,000

Benefits

Not specified

About the Company

RSI Security is a trusted leader in cybersecurity compliance and assessment, helping organizations navigate complex security frameworks and safeguard their operations.
We combine deep expertise with innovative tools to deliver tailored solutions that empower businesses to thrive in a rapidly evolving digital landscape.
Our culture emphasizes collaboration, continuous improvement, and professional growth.
Team members contribute directly to impactful projects in a supportive, forward-thinking environment.

Equal Opportunity

Not specified