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About the Role
The Administrative Coordinator will provide administrative and coordination support to an assigned team within National Impact, supporting day-to-day team operations, coordinating schedules and communications, and ensuring meetings, events, and administrative processes are effectively managed.
Responsibilities
- Provide administrative and coordination support to the leadership and members of an assigned National Impact team.
- Coordinate scheduling and communications for the team, including with consultants and external partners.
- Maintain the team's calendar and support the coordination of meetings and key activities.
- Prepare meeting materials, maintain meeting notes, and support follow-up on key action items.
- Maintain organized team records, files, and other administrative documentation.
- Handle confidential and sensitive information with discretion and integrity.
- Coordinate with HCZ departments, including Finance, to support the processing of contracts and invoices.
- Track administrative priorities, deadlines, and follow-up items to support timely completion.
- Support team project management and coordination tools, including Monday.com, as needed.
- Help strengthen administrative processes and systems that support effective team operations.
- Assist with the coordination of conferences, events, meetings, and other team convenings.
- Coordinate logistics, materials, communications, and other administrative needs for meetings and events.
- Support special projects and priority initiatives led by team leadership.
- Collaborate with colleagues and internal HCZ departments to support effective execution of team priorities.
- Perform other duties as assigned.
Requirements
- Commitment to the mission and values of Harlem Children’s Zone.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Outlook, with strong calendar management skills.
- Excellent verbal and written communication skills.
- Strong organizational skills, work ethic, and impeccable attention to detail.
- Ability to manage multiple priorities and consistently follow through on deadlines and commitments.
- Ability to handle confidential and sensitive information with integrity and discretion.
- Ability to work independently and collaboratively as part of a broader team.
- Ability to engage with strategic partners and external stakeholders in a professional and tactful manner.
- Proactive, adaptable, and able to operate effectively in a fast-paced environment.
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Calendar management
- Project management tools (e.g., Monday.com)
- Verbal communication
- Written communication
- Organizational skills
- Attention to detail
- Time management
- Confidentiality
- Discretion
- Teamwork
- Independent work
- Professional engagement
- Tactful engagement
Location
- New York
Work Type
- Onsite
- Full-time
Experience Level
- 5+ years of experience providing administrative support
- Experience providing executive-level support is a plus
Education Level
- High School diploma
Salary/Compensations
- $65,000 - $75,000 per year
Benefits
- Highly competitive base salaries
- Paid time off
- Employee referral bonus
- Career advancement
- No-cost health insurance
- Life Insurance
- Short- and long-term disability
- Additional voluntary benefits
- Wellness discounts
- Commuter benefits
- Financial wellness perks
- Discounts on flights, hotels, theme parks, concert tickets, and more.
About the Company
- Harlem Children’s Zone (HCZ) is a world-renowned education and poverty-fighting organization based in New York.
- HCZ is advancing a bold vision to transform the lives of one million young people by scaling what works, building the field, and supporting place-based efforts rooted in community.
- Through the National Impact Team, HCZ works alongside communities, school systems, governments, philanthropy, and local organizations to accelerate cradle-to-career outcomes and economic mobility nationwide.
Equal Opportunity
- Harlem Children’s Zone is an EEO.