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About the Role
Pattern Bioscience is seeking an empathetic, detail-oriented, proactive, and highly dependable Office Manager & Executive Assistant to provide high-level administrative support to the executive team and ensure the smooth operation of the office. This role is ideal for someone who thrives in a fast-paced environment, problem-solves creatively, enjoys supporting others, and can manage multiple responsibilities.
Responsibilities
- Receive visitors and ensure needed supplies and meeting rooms are ready.
- Maintain a clean, organized, and productive environment, including tidying and stocking the snack and beverage area.
- Work with building and IT vendor staff to address facilities concerns.
- Coordinate catering for team gatherings.
- Ensure A/V setup in conference rooms and main office area for townhalls aligns with meeting needs.
- Plan and execute company events for team connecting and celebration.
- Support Finance with time tracking.
- Provide additional operational and project support for business and People & Culture initiatives.
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives and visitors.
- Prepare and edit correspondence, presentations, and reports.
- Coordinate and facilitate communication between the CEO and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
Requirements
- Embrace the details and believe the small things make a difference.
- Proactively look for ways to make things better.
- Practice good judgment and discretion about urgency, prioritization, and addressing problems.
- Communicate clearly and succinctly, with excellent grammar and syntax, adjusting your style as needed for the situation.
- Have a positive, enthusiastic, and “can-do” attitude.
- Build strong, collaborative relationships across all levels.
- Manage your time well to meet varied deadlines.
- Invest in your own development and learning.
- Be flexible with your schedule as needed to support events, executives, or urgent office matters.
Skills
- Proficiency with Microsoft Office 365 and SharePoint, especially Outlook Calendaring and Teams.
- Proficiency with other software tools for scheduling.
- Experience with scheduling for interviews.
- Experience with recruiting tools.
Location
- Austin
Work Type
- Full-time
- 5 Days Onsite
Experience Level
- 3+ years of combined office management and executive assistant experience
Benefits
- Health insurance
- 401k Matching
- Paid Time Off
- The opportunity to make a global impact
About the Company
- Pattern Bioscience is tackling antibiotic resistance using machine learning and microfluidics to quickly recognize bacteria and predict effective drug treatments.
- The company has a diverse, multi-disciplinary top-notch team, a culture of innovation, learning, adaptability, and excellence, and an environment where people love coming to work.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.