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About the Role
Viral Nation is seeking an energetic, dynamic, and proactive individual to join the team as a Sr. Executive Assistant. This role will support the larger corporate team by assisting with day-to-day coordination, critical tasks, and project management.
Responsibilities
- Lead and facilitate the company's Rhythm of Business (RoC).
- Coordinate and lead physical operations, including vendor management, reception, and maintenance.
- Manage budgets for travel, office supplies, and incidental expenses.
- Coordinate the daily calendars of company Co-Founders.
- Plan company appointments and local in-office events.
- Act as the point of contact between the executive team and employees/clients.
- Make travel arrangements for the senior leadership team.
- Respond promptly to executive queries.
- Facilitate internal communication by distributing information and scheduling presentations.
- Suggest more efficient office operations and troubleshoot malfunctions.
- Draft, review, and send communications on behalf of company executives.
- Organize and prepare for meetings, including gathering documents and managing logistics.
- Manage communications, including handling email responses and redirecting them appropriately.
- Assist in the preparation and coordination of meetings, including scheduling, sending invites, preparing agendas, and taking minutes.
- Independently organize and produce in-person and virtual meetings and conferences using Google Suite.
- Create and/or modify high-quality presentations, reports, and letters with a high attention to detail using Google Suite.
- Draft, proofread, and prepare presentations.
- Support the team by facilitating collaboration, resolving conflicts, providing guidance, and fostering a positive team environment.
Requirements
- Experience supporting multiple C-suite executives.
- Previous experience with various project management tactics and tools.
- Proven ability to successfully juggle and prioritize multiple tasks and projects simultaneously.
- Exceptional time management and organizational skills with acute attention to detail.
- Excellent verbal and written communication skills.
- Ability to work under pressure and manage priorities.
- Ability to work in a team environment, meet tight deadlines, and work on several projects simultaneously.
- Ability to exercise discretion and confidentiality; adept at handling sensitive documents and information.
- Thrive in a fast-paced, quickly changing, growth environment with an optimistic approach to work and life.
- Experience using G-Suite and other applications.
- Strong project management skills; one who thinks ahead and anticipates needs.
- High attention to detail and strong organizational skills.
Skills
- Project management
- Time management
- Organizational skills
- Attention to detail
- Verbal communication
- Written communication
- G-Suite
Location
- Remote
Work Type
- Full-time
Experience Level
- Senior
Salary/Compensations
- $85,000 to $105,000
Benefits
- Comprehensive benefits and total rewards package
About the Company
- Viral Nation specializes in building social-first ecosystems for brands to connect with the modern consumer journey.
- Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands.
- Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions in an open, collaborative, and fast-paced culture.
- Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward.
- We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started.
Equal Opportunity
- Viral Nation is committed to diversity, equity and inclusion in our agency.
- Viral Nation welcomes applications from people with visible and non-visible disabilities.
- Accommodations are available on request for candidates taking part in all aspects of the recruiting and selection process.