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About the Role
The Accounts Payable Coordinator reports to the Controller, providing reliable, timely, and efficient support while facilitating continuous improvement in Accounts Payable systems and procedures.
Responsibilities
- Receive, review, and process high volume vendor invoices including multi-property payments.
- Review and audit non-trade invoices, vendor statements of accounts, and employee expense reports for accuracy and compliance.
- Analyze and investigate discrepancies and unpaid invoices.
- Ensure timely and accurate vendor set-up, management, and invoice payments in accordance with terms and policies.
- Meet deadlines and customer service requests.
- Daily review and verification of Accounts Payable invoices to ensure compliance with Crown's policies and procedures.
- Ensure payments align with policies and procedures and are properly approved.
- Process payments and set up utilities and property tax for on-line billing.
- Assist in the implementation of systems related to AP entries and payments and support continuous improvement initiatives related to automation and process efficiencies.
- Assist with and design training for Crown employees on Accounts Payable procedures.
- Review existing open Accounts Payable invoice status and delays.
- Assist with application of Accounts Receivable and lease setup from time to time.
- Support audit requests.
- Oversee and respond to inquiries from vendors and other internal customers regarding payment status and other Accounts Payable matters.
- Communicate efficiently and effectively in a professional manner with all employees and clients.
- Perform other related responsibilities as requested.
Requirements
- Post-secondary education in Accounting, Business Management, or other related fields.
- Minimum 1 year of experience with Accounts Payable or related experience in a position of similar responsibility.
- Intermediate Excel skills.
- Working knowledge of real estate and property management financial accounting systems and software.
- Working knowledge of multi-currency transactions, accrual accounting concepts, and job costing.
- Sound understanding of accounting concepts and principles.
- Familiarity with Yardi, Yardi PAYscan, Smart AP, and Yardi VendorCafe is considered an asset.
- Accuracy of data entry and aptitude for detail.
- Account Receivable experience is an asset.
- Supports teamwork environment with a positive and professional attitude.
- Open to learning and developing new skills/knowledge.
- Focuses on results: anticipates problems, identifies solutions, takes action.
- Understands all aspects of the job and their impact on business goals.
- Proactively assesses and responds to workflow deficiencies, adheres to CPMI policy.
- Goes the 'extra mile' to understand and respond to tenant/customer needs.
- Flexibility to changing work conditions including interruptions and multi-tasking ability.
- Behaves and makes decisions that support CPMI goals/objectives.
- Conducts business consistent with sustainability.
- Strong written and verbal communication skills.
- Understand basic financial management, specifically procedures for expenses/revenues.
- Ability to work independently and under pressure, deal with deadlines.
- Demonstrates integrity in decision making, listening, and treatment of others.
- Applicants must be legally entitled to work in Canada at the time of application and during employment.
Skills
- Intermediate Excel skills
- Working knowledge of real estate and property management financial accounting systems and software
- Working knowledge of multi-currency transactions
- Accrual accounting concepts
- Job costing
- Accounting concepts and principles
- Yardi
- Yardi PAYscan
- Smart AP
- Yardi VendorCafe
- Data entry
- Detail-oriented
- Account Receivable experience
- Teamwork
- Positive attitude
- Professional attitude
- Learning agility
- Problem-solving
- Results-oriented
- Proactive
- Customer service
- Flexibility
- Multi-tasking
- Integrity
- Written communication
- Verbal communication
- Financial management
- Independent work
- Ability to work under pressure
- Deadline-driven
Location
- Toronto
- GTA
- Ottawa
Work Type
- Full-time
Experience Level
- Minimum 1 year of experience with Accounts Payable or related experience
Education Level
- Post-secondary education in Accounting, Business Management, or other related fields
Salary/Compensations
- $50,000 - $60,000
Benefits
- Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
- Comprehensive health benefits
- Pension matching program
- Professional development and membership dues coverage
About the Company
- Celebrating 25 years of growth, Crown is a leading real estate investment and management firm shaping the future of office spaces across Toronto, the GTA, and Ottawa.
- With over 10 million square feet under management and more than $3 billion in assets, we’re known for pairing smart investments with operational excellence, and for empowering our team to make a real impact every day.
- Our customer-first mindset means fast decision-making, strong relationships, and a hands-on approach that values initiative and fresh ideas.
- Proudly recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces in every sense.
- We foster an inclusive, collaborative culture where careers grow, voices are heard, and sustainability and innovation are more than buzzwords- they’re part of how we work.
- Join a team that’s passionate about delivering outstanding experiences and creating lasting value for our tenants, clients, communities - and for you.
Equal Opportunity
- Crown is committed to providing reasonable accommodation to candidates with disabilities throughout the recruitment process and during employment, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage, please contact Human Resources.