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About the Role
The General Accountant is responsible for daily, monthly, and annual accounting operations related to revenue, member billing, cash handling, financial reporting, reconciliations, and internal controls. This role also provides significant operational and member support, acting as a liaison between Accounting, Payroll, Accounts Payable/Receivable, club operations, and external partners.
Responsibilities
- Perform daily income audits across all revenue-generating areas.
- Review, file, and support inquiries related to in-house 7000-series account charges.
- Post and track member payments, including cash, checks, ACH, wire transfers, and credit cards.
- Monitor ACH activity, identify returned transactions, and follow up with members for resolution.
- Review tips and service charges and prepare accurate reporting for Payroll.
- Maintain daily receipt documentation and support member billing disputes.
- Manage petty cash disbursements, bank deposits, and coordination with armored carrier services.
- Perform scheduled bank cash counts and ensure proper documentation.
- Maintain accurate cash handling records in compliance with internal controls.
- Provide direct support to members via phone and email regarding accounts, billing, and inquiries.
- Manage locker and club storage assignments, waitlists, cancellations, billing, and pricing updates.
- Bill members for ad-hoc events, tournaments, and special charges.
- Sort and distribute incoming mail and prepare outgoing correspondence.
- Prepare operational and departmental reports upon request.
- Perform general ledger reconciliations and prepare monthly journal entries and accruals.
- Maintain prepaid expense schedules and post amortization entries.
- Reconcile member payments and accounts receivable.
- Track capital expenditures, fixed assets, and depreciation; maintain accurate schedules and reconciliations.
- Review monthly and year-to-date financial statements and provide variance explanations to management.
- Prepare and distribute financial and operational reports.
- Prepare MHGP tournament billings, reconciliations, and P&L reports for the Golf Committee.
- Perform inventory tracking, reconciliations, and inter-department transfers.
- Calculate commissions and prepare payout reports for Payroll.
- Prepare specialized billings such as hot dog statements and coordinate payment processing.
- Manage and reconcile property taxes, licenses, and permits; prepare required filings.
- Prepare gross receipts tax, Form 8027-T tip reporting, and other regulatory requirements.
- Provide support to external auditors and assist with audit documentation.
- Complete year-end and new fiscal year accounting tasks, including accruals and rollovers.
- Maintain fixed asset records and depreciation schedules in Sage.
- Support budgeting processes and financial report formatting.
- Assist with pricing updates, new outlets, system implementations, and report enhancements.
- Create new in-house accounts and assist with adding new employees to Northstar.
- Provide training and onboarding support to new team members.
- Attend Northstar conferences, share best practices, and process improvements.
- Support ad-hoc projects, special events, and cross-department initiatives.
- Provide back-up coverage for team members as needed.
- Assist with annual holiday payroll tracking and payouts.
- Manage document retention in accordance with record-keeping guidelines.
Requirements
- Knowledge of accounting principles, reconciliations, and financial reporting.
- Experience with member billing, cash handling, and payment processing.
- Strong attention to detail and organizational skills.
- Ability to manage deadlines and multiple priorities.
- Proficiency with accounting systems and reporting tools (e.g., Sage, Northstar, Excel).
- Strong communication and customer service skills.
- Intermediate knowledge of Microsoft Excel, Word, and Outlook.
- Intermediate knowledge of how to use a PC computer.
- Fluent written and oral knowledge of English.
- Regular attendance required based on business expectations and needs.
- Complies with all federal, state, and local employment laws, safety regulations and guidelines, Olympic Club bylaws and house rules, Club policies and procedures and Union contracts.
Skills
- Accounting principles
- Reconciliations
- Financial reporting
- Member billing
- Cash handling
- Payment processing
- Attention to detail
- Organizational skills
- Deadline management
- Priority management
- Sage
- Northstar
- Excel
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- PC computer usage
- Written communication
- Oral communication
- Customer service
- Project management
- Problem analysis
- Problem resolution
Location
- San Francisco, CA
Work Type
- Full-time
- Onsite
Experience Level
- Not specified
Education Level
- Not specified
About the Company
- Founded in 1860, The Olympic Club is one of the nation’s oldest private athletic clubs, operating the City Clubhouse in downtown San Francisco and the Lakeside Clubhouse on the border of San Francisco and Daly City.
- The Club is recognized for its longstanding traditions and commitment to excellence.
Equal Opportunity
- EOE M/F/D/V.