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About the Role

We are seeking an organized and detail-oriented People & Office Coordinator to support HR administration, employee records, employment documents, payroll and benefits, and day-to-day office operations. The role supports a growing team of approximately 35 employees across our Canadian and U.S. operations and a separately operated affiliate that shares our Toronto office. Reporting to the General Counsel, you will work with the management team to keep records accurate, coordinate employee processes, and follow through on administrative tasks. This is primarily an execution-focused coordination role responsible for administering established company practices and processes rather than independently developing HR policy or programs.

Responsibilities

Draft employment and HR documents, including offer letters, employment agreements, amendments, and employment confirmations, from approved templates and instructions for the General Counsel’s review and approval.
Research and present routine HR and employment questions across Canadian and U.S. jurisdictions for the General Counsel’s review.
Arrange signatures, follow up on outstanding paperwork, and keep employee files complete, accurate, and confidential.
Assist with onboarding and offboarding, including forms, orientation, access requests, and employment eligibility documents for new hires in each country.
Assist with recruitment administration, including job postings, initial application reviews against set criteria, recruiter and screening-provider coordination, interview scheduling, hiring approvals, and candidate communications.
Assist with payroll administration for Canadian and U.S. entities, including collecting and checking inputs, preparing information for approval, and following up on discrepancies.
Monitor HRIS notifications, probation periods, check-ins, contract end dates, and leave; prepare related information and reports, follow up with managers, and track completion.
Maintain checklists and policy acknowledgements and follow up on system questions as needed.
Assist with payroll-related forms, registrations, and filings with government agencies and providers, including workers’ compensation and employer tax registrations.
Assist with benefits enrolment, changes, renewals, and employee data updates for providers in Canada and the U.S.
Monitor supplies and place approved orders for office, kitchen, and equipment needs; organize receipts and invoices for processing.
Coordinate deliveries, building requests, and routine maintenance with the relevant contacts.
Manage company equipment for office-based and remote employees, including tracking, shipping, setup coordination, and returns.
Assist with workplace incident and injury reporting and keep required workplace postings and records current.
Administer office access passes, including activation and deactivation on approved instructions, maintaining an accurate pass register, and coordinating lost or returned passes.
Assist with company events, team activities, and meetings, including scheduling, invitations, room bookings, catering, and supplier coordination.
Coordinate travel, accommodation, and on-site logistics for employees and visitors, including team dinners and meetings.
Provide routine administrative support to the management team, track outstanding tasks, and follow up on deadlines and approvals.

Requirements

At least two years of relevant experience in office administration, HR support, or a similar coordination role is preferred.
Experience maintaining confidential records, preparing documents, and using HRIS or other business systems is an asset.
Exposure to payroll or benefits administration in Canada or the U.S. is an asset.
Strong attention to detail, organizational skills, and the ability to prepare accurate documents and follow through on tasks.
Comfort using Microsoft Word, Excel, and Outlook and learning new systems.
Experience with BambooHR or another HRIS is an asset.
Clear written and verbal communication, a helpful approach, and discretion when handling confidential information.
A diploma or degree in Human Resources, Business Administration, or a related field is an asset; equivalent practical experience will be considered.
Residence within reasonable commuting distance of Liberty Village, Toronto, and availability to work in the office four days per week.
Legal authorization to work in Canada.

Skills

Office administration
HR support
Coordination
Maintaining confidential records
Document preparation
HRIS systems
Business systems
Payroll administration
Benefits administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
BambooHR

Location

Liberty Village, Toronto

Work Type

Hybrid
Office-based

Experience Level

2+ years

Education Level

Diploma or degree in Human Resources, Business Administration, or a related field (preferred)
Equivalent practical experience (considered)

Salary/Compensations

$55,000 to $65,000
Annual discretionary bonus

Benefits

Group health and dental benefits
Health spending account
Virtual employee assistance program
Group RRSP with employer matching
Paid vacation
Sick and personal days
Work From Anywhere program
Summer hours
Winter holiday office closure

About the Company

Solar Provider Group (SPG) is a global solar developer with offices in the United States, Canada, Germany, and the Netherlands and active projects across North America and Europe.
Our North American team focuses on solar and battery energy storage projects in the United States and Canada, with most current activity in the United States.
We are a small team doing meaningful work: each project we advance brings clean energy closer to the grid, and each person here can see the impact of their work.
We identify, secure, and advance sites through the full development cycle, from early-stage land acquisition to construction readiness.
Our team combines technical expertise, financial insight, and strong local relationships to deliver projects that accelerate the clean-energy transition and create lasting value for landowners and communities.

Equal Opportunity

We welcomes applications from people of all backgrounds and experiences.
We are committed to a respectful, inclusive workplace where everyone has an opportunity to contribute and succeed.
Accommodations are available on request throughout the recruitment and selection process. If you need an accommodation, please let us know when we contact you so we can work with you to meet your needs.