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About the Role
Provide comprehensive administrative support to the Managing Director and the senior leadership team in our New York studio. Coordinate and manage calendars, schedule meetings, appointments, and travel arrangements, and serve as the primary point of contact for internal and external stakeholders.
Responsibilities
- Provide comprehensive administrative support to Managing Director, Kate Thatcher, and to the senior leadership team in our New York studio.
- Coordinate and manage calendars, including scheduling meetings, appointments, and travel arrangements, while ensuring optimal time management and prioritization.
- Serve as the primary point of contact for internal and external stakeholders, screen and direct phone calls, emails, and correspondence, and respond on behalf of the senior leader when necessary.
- Prepare agendas, materials, and presentations for meetings, take meeting minutes, and distribute them to relevant parties when necessary.
- Arrange meeting logistics, including booking venues, coordinating catering, and setting up audio-visual equipment.
- Arrange travel arrangements, including flights, accommodations, and ground transportation, for senior leaders and occasionally other team members as required.
- Draft, proofread, and format reports, presentations, and other business documents.
- Conduct research and gather relevant information to support the senior leaders in decision-making.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Build and maintain positive relationships with internal and external stakeholders, including clients, board members, and staff, to ensure effective collaboration and communication.
- Review, track, and reconcile expense reports, ensuring adherence to company policies and procedures.
- Assist with special projects, research initiatives, and ad hoc tasks as assigned by the senior leaders, demonstrating flexibility and willingness to go above and beyond.
- Track and coordinate senior leaders' continuing education and maintain all professional licenses.
- Provide support to the Talent Manager and/or Office Coordinator.
- Provide support in recruitment, on-boarding coordination, and record keeping.
- Assist with publishing job postings and coordinating interviews.
- Organize career fairs and ensure firm representatives are prepared for attendance at fairs.
- Provide general administrative support, including filing, data entry, organizing documents and other tasks as required.
Requirements
- Associate or bachelor's degree preferred
- Notary Public preferred
Skills
- Strong verbal and written communication skills
- Strong graphic skills
- High levels of professionalism and confidentiality
- Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Adobe In-Design (Preferred, not required)
Location
- New York
Work Type
- Hybrid
Experience Level
- 5+ years
Education Level
- Associate or bachelor's degree preferred
Salary/Compensations
- $82,000 - $95,000
Benefits
- Medical, dental, and vision insurance
- Wellness programs and mental health support
- Short- and long-term disability (STD/LTD)
- Life insurance
- 401(k) retirement plan
- Generous paid time off (PTO)
- Professional development stipend and dedicated time for continuing education
- Performance-based bonuses
- Engaging studio initiatives and events
- Active firmwide affinity groups and leadership development opportunities
About the Company
- At Perkins&Will, we are committed to supporting the well-being and growth of our team members.
- We foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity.
- At Perkins&Will we believe that inclusion spurs creativity and that innovation is born from an engaged culture of diverse people + ideas.
- "Design has the power to inspire joy, uplift lives, and strengthen the spirit of community."
Equal Opportunity
- Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
- Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy.
- The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law.
- In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.