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About the Role
The Development Associate will manage APF's fundraising operations, including donor data in Salesforce, acknowledgments, annual campaigns, and event logistics. This role also supports institutional grant work by maintaining the grants calendar, gathering information, drafting, and handling reporting. It is a growth-oriented position on a small team, offering direct insight into how a community foundation raises funds and engages donors, with opportunities for mentorship in grant writing, foundation relations, and donor strategy.
Responsibilities
- Serve as administrator for APF's Salesforce donor database, maintaining accuracy and integrity of donor and gift records
- Build and maintain reports and dashboards that let the team see the pipeline clearly
- Process gifts and produce timely, warm acknowledgment letters and invoices
- Support donor-advised fund grants, distributions, and reporting
- Maintain moves-management tracking, so donor next steps stay visible and current
- Provide Finance with the development-side records they need for reconciliation and audit
- Draft stewardship communications and impact updates for donors
- Support APF's annual gala and regional gatherings, including registration, sponsor fulfillment, planning, and post-event follow-up
- Prepare donor profiles and meeting briefings
- Manage APF's annual online fundraising campaign and year-end appeal
- Maintain APF's grants calendar, including deadlines, requirements, and reporting obligations across a small portfolio of grants
- Draft assigned proposals and reports, coordinating across teams as needed
- Track restricted revenue and reporting requirements in Salesforce
Requirements
- Roughly two to four years of nonprofit development, operations, or database experience, or a comparable mix of experience and demonstrated skill
- Hands-on Salesforce experience: you've maintained records, built reports, and cleaned up someone else's data
- Clear, careful writing skills, with the ability to tailor communication for different audiences
- Strong attention to detail and follow-through on deadlines
- Judgment to triage competing priorities and flag potential issues early
- Genuine desire to build relationships with donors
- Curiosity about foundation relationships and donor strategy
- Commitment to AANHPI communities in the Bay Area
- Flexibility to work on a small team with a mighty one-team mindset
Skills
- Salesforce administration
- Report and dashboard building
- Gift processing
- Donor acknowledgment
- Donor-advised fund support
- Moves management tracking
- Stewardship communication drafting
- Fundraising event support
- Donor profile preparation
- Online fundraising campaign management
- Grants calendar maintenance
- Proposal and report drafting
- Restricted revenue tracking
- Grant proposal experience (useful)
- Community foundation experience (useful)
- Donor-advised fund familiarity (useful)
- Fundraising event support experience (useful)
- Microsoft tools knowledge (useful)
- QuickBooks knowledge (useful)
- PayBee knowledge (useful)
- Language fluency in AANHPI community languages (useful)
Location
- SF office (for monthly meetings)
- Remote
Work Type
- Largely remote
- In-person requirements for events
Experience Level
- Mid-level
Salary/Compensations
- $73,000 – $90,000 annually
Benefits
- Medical coverage
- Dental coverage
- 403(b) retirement plan
- Professional development support
- Home office stipend
- Generous vacation
- 13 paid holidays
About the Company
- Founded in 1993, the Asian Pacific Fund (APF) is the only community foundation dedicated to improving the lives of underserved and marginalized Asian Americans, Native Hawaiians, and Pacific Islanders (AANHPIs) in the Bay Area.
- APF strengthens the safety net by funding and supporting over 90 Bay Area nonprofits serving AANHPI seniors, youth, and families.
- APF mobilizes philanthropy by connecting funders to AANHPI-serving nonprofits to increase collective impact.
- APF drives change by amplifying community voices, convening thought leaders, and promoting effective solutions.
- APF has deep roots in the AANHPI community through a vast network of affiliates.
- The Fund is a 501(c)(3) nonprofit organization.