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About the Role
This role is designed to bring efficiency, compliance, and reliability to the vendor payment lifecycle, acting as the central owner of the end-to-end vendor management process from initial contract to final payment. The ideal candidate is exceptionally organized, detail-oriented, and adept at managing cross-functional workflows to mitigate risk and resolve bottlenecks that lead to payment delays.
Responsibilities
- Manage the client invoicing process with a high degree of accuracy and timeliness.
- Maintain the timely and accurate entry of vendor details into the media system (SBMS) inclusive of campaign and financial details.
- Track project progress and provide clear status updates to all stakeholders.
- Execute the vendor onboarding process by obtaining all necessary vendor paperwork (W9s, bank authorization forms, etc.) and meticulously verifying that all details match the executed contracts.
- Serve as primary point of contact for all vendors and influencers for payment and billing questions and process.
- Partner with Vendor Maintenance team to ensure proper set up of Influencer Vendors.
- Proactively manage discrepancies between invoices, contracts, and vendor details to prevent payment rejections and delays.
- Track budgets related to campaigns and ensure consistency across budget trackers, vendor invoices/contracts, and internal SBMS inputs.
- Act as the central communication hub, streamlining interactions between teams to prevent confusion arising from siloed conversations.
- Maintain the integrity of the operational process, ensuring all steps are followed consistently for every transaction.
Requirements
- 3+ years of experience in a project management or operations, preferably within a media agency, marketing, or legal environment.
- Demonstrated ability to manage complex, cross-functional projects with multiple stakeholders.
- Exceptional attention to detail, with a proven track record of ensuring accuracy in contracts, financial data, and administrative paperwork.
- Strong communication and interpersonal skills, with the ability to confidently liaise with legal, finance, and client-facing teams.
- Proactive and solutions-oriented mindset; able to anticipate and solve problems before they escalate.
- Experience with financial or billing systems is a strong plus.
Skills
- Project management
- Operations
- Media agency experience
- Marketing experience
- Legal environment experience
- Cross-functional project management
- Attention to detail
- Accuracy in contracts
- Accuracy in financial data
- Accuracy in administrative paperwork
- Communication skills
- Interpersonal skills
- Liaising with legal teams
- Liaising with finance teams
- Liaising with client-facing teams
- Problem-solving
- Financial systems experience
- Billing systems experience
Location
- Hybrid
Work Type
- Hybrid
Experience Level
- 3+ years
Education Level
- Bachelor’s degree in Business, Communications, or a related field.
Salary/Compensations
- $1,275.00 to $1,634.62 a week
About the Company
- Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Equal Opportunity
- Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.