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About the Role
Pantheon is seeking an experienced Team Assistant to provide high-calibre administrative support to two Managing Directors within an investment team. This is a varied, fast-paced role requiring the ability to juggle priorities, work across time zones, and ensure a busy investment team runs smoothly.
Responsibilities
- Manage complex, multi-time-zone diaries for two MDs and use MS Planner to drive team meetings, actions, and priorities.
- Coordinate a range of recurring committees and calls, including senior partner calls.
- Produce agendas, compile documentation, and take minutes for weekly team meetings.
- Lead event coordination for major industry conferences, plus arrange travel for external events and summits.
- Arrange national and international travel, including visas, transport, and accommodation.
- Process complex multi-currency expenses via Concur and log G&E.
- Support onboarding for new joiners and act as Co-Administrator for the AMEX app.
- Register participants for AGMs, Advisory Boards, and conference calls, and maintain accurate logs.
- Conduct Know-Your-Client checks (World Check One, RepRisk) in support of Compliance.
- Track team and key stakeholder availability, including conference and annual leave schedules.
- Maintain team data on SharePoint and support the monthly Vendor Management Audit process.
- Act as a trusted, confidential point of liaison between Pantheon and its associates and business contacts.
- Provide broader administrative support and cover for other Assistants as needed.
Requirements
- Proven experience supporting a busy team, ideally within financial services or consulting.
- This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. You may be required to perform other job-related duties as reasonably requested by your manager.
Skills
- Strong working knowledge of Microsoft Office, including Planner, for running meetings and delegating actions.
- Flexible, proactive approach with the ability to manage multiple competing priorities.
- Excellent organisational skills and sound judgement in planning your own workload.
- High attention to detail and accuracy, even under pressure.
- Professionalism, discretion, and confidentiality.
- Strong written and verbal communication skills.
- Willingness to learn the team's working practices and adapt quickly.
Location
- San Francisco
- New York
- Hong Kong
- Tokyo
- Singapore
- Seoul
- Bogotá
- Dublin
Work Type
- Full-time
Experience Level
- Experienced
About the Company
- Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions.
- Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit.
- Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets.
- Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide.
- For further details please visit www.pantheon.com
Equal Opportunity
- Pantheon is an Equal Opportunities employer, we are committed to building a diverse and inclusive workforce so if you're excited about this role but your past experience doesn't perfectly align we'd still encourage you to apply.