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About the Role
Aqua, an Essential Utilities company, is seeking an Administrative Assistant to oversee and manage project workflows for the Texas Engineering Team. This role supports the Capital Projects department and ensures the delivery of reliable water and wastewater services.
Responsibilities
- Perform administrative activities for the Texas Engineering Department using multiple applications and software programs.
- Organize and maintain departmental files and records, including project records.
- Compile project contracts and change orders with supporting documentation and route for authorization.
- Generate Purchase Orders (P.O.'s) utilizing the SAP system.
- Track project budgets and maintain records/documentation for assigned projects.
- Assist with departmental budgetary data to prepare reports.
- Process project invoices and route for approval.
- Provide accurate information and help resolve issues/complaints from contractors, consultants, and team members.
- Provide miscellaneous clerical support, including mail delivery and correspondence preparation.
- Assist customers with billing and service-related questions.
- Maintain confidentiality of customer and employee information.
- Perform other related administrative tasks as directed.
Requirements
- High School Diploma or GED.
- 0-1 years of relevant experience.
- At least 2 years of professional experience working with administrative functions preferred.
- Experience with budget management and/or project coordination is a plus.
Skills
- Proficiency in Microsoft Office software programs (Email, Word, Excel, PowerPoint).
- Experience working with SAP software is a plus.
- Excellent written and verbal communication skills.
- Ability to attend meetings in person and virtually.
- Self-starter, able to work independently.
- Strong customer service skills.
- Ability to work well under pressure.
- Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.
- Team Player demeanor with the ability to work effectively and multi-task in a team-fostered environment.
Location
- Spring, TX
- Austin, TX
Work Type
- Full-time
Experience Level
- Entry Level
- Junior
Education Level
- High School Diploma or GED
- College coursework is a plus
Benefits
- Competitive and comprehensive benefits package.
- Commitment to career growth opportunities.
About the Company
- Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.
- Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states.
- Committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status.
- Advocates for the communities served and dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats.
- One of the most significant publicly traded water, wastewater service and natural gas providers in the U.S.
Equal Opportunity
- Equal employment opportunity is provided to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
- Committed to providing reasonable accommodation to individuals with disabilities.