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About the Role
This position is for a highly proactive Executive Assistant with excellent organizational skills and proven experience in a fast-paced professional services environment. The role involves supporting executives by managing complex diaries, coordinating meetings and international travel, and providing comprehensive administrative support.
Responsibilities
- Proactively manage complex and evolving diaries across multiple global time zones, balancing competing priorities and optimizing executive time.
- Coordinate a high volume of internal and external meetings, liaising with global stakeholders for scheduling, meeting spaces, hospitality, and logistics.
- Coordinate extensive international travel, including complex itineraries, flights, accommodation, ground transportation, and visa requirements, adapting to changing business needs.
- Provide responsive support to changing executive priorities, managing last-minute diary and travel amendments with professionalism and sound judgment.
- Prepare, submit, and reconcile executive expense reports in accordance with company policies and deadlines.
- Process invoices accurately and maintain appropriate records for timely payment.
- Prepare meeting agendas, presentations, and supporting materials, ensuring executives are fully briefed.
- Welcome and support visitors from global offices and external stakeholders, coordinating meeting logistics for a professional experience.
- Manage the onboarding process for new team members, coordinating technology, access, inductions, and administrative requirements.
- Liaise with internal departments (Reception, Facilities, IT, Finance) to coordinate day-to-day operational requirements.
- Assist with the planning and coordination of team meetings, off-sites, conferences, and social events.
- Build effective working relationships with stakeholders across the Private Equity business and global offices, acting as a trusted administrative point of contact.
- Maintain confidentiality at all times, exercising discretion and professionalism when handling sensitive information.
- Provide flexible administrative support to the wider Executive Assistant team, fostering collaboration and ensuring seamless coverage during absences or peak workloads.
Requirements
- Minimum 3 years' experience in a similar industry.
- Excellent organization and communication skills.
- Proficient knowledge of Microsoft Outlook, Word, and PowerPoint.
- Previous experience using Concur would be desirable but not essential.
- Proactive and able to work on own initiative as well as part of a team.
- Decisive, resourceful, and quick to prioritize.
- High attention to detail.
- Flexible and adaptable.
- Resilient, with strong team focus.
Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft PowerPoint
- Concur (desirable)
Location
- London - One Canada Square, Level 25
Work Type
- Full-time
Experience Level
- Minimum 3 years' experience
About the Company
- Brookfield is one of the world’s largest alternative asset managers, distinguished by a 100+ year heritage of owning and operating assets and businesses that form the backbone of the global economy.
- Brookfield’s Global Client Group provides insights and solutions designed to meet the evolving needs of a diverse group of investors around the world.
- GCG also manages institutional relationships, strategic partnerships and raises capital for Brookfield’s various private funds and Affiliate Managers.
- Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined.
- Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Equal Opportunity
- Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment.
- We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law.
- Applicant information is collected and handled in accordance with our Applicant Privacy Notice.