Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Executive Assistant, Office of the CEO role.
Rezi rewrites your resume against Waabi's job description. Free.
Tailor your resume to this Executive Assistant, Office of the CEO role.
Rezi rewrites your resume against Waabi's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Executive Assistant, Office of the CEO posting at Waabi — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Executive Assistant, Office of the CEO posting at Waabi — free, in seconds.
About the Role
Waabi is seeking an experienced Executive Assistant for the Office of the CEO. This role involves building the CEO's office infrastructure, providing executive support, and managing schedules, travel, and meeting preparation. The ideal candidate will possess strong attention to detail, manage high volume and pace, and adapt to significant change.
Responsibilities
- Own the operational execution of calendar, travel, and logistics support for the CEO.
- Identify and propose improvements for calendar structure, pre-read completeness, and meeting follow-through.
- Anticipate needs and proactively resolve issues.
- Track action items, deadlines, and commitments.
- Provide coverage during time-zone shifts or travel, including temporary point-person duties.
- Partner with other executive assistants as the Office of the CEO structure develops.
- Contribute to shaping the Office of the CEO's structure and operating practices.
- Communicate clearly and confidently in ambiguous situations.
- Assist with special projects and cross-functional initiatives.
- Handle highly sensitive and confidential information with professionalism and discretion.
- Grow into a dedicated ownership track over time, potentially focusing on travel strategy or calendar/operations workflow design.
Requirements
- 5+ years of experience supporting C-suite executives, including hands-on experience in an Office-of-CEO structure.
- Excellent organizational and communication skills.
- Solid understanding of complex, high-volume calendar and travel logistics management.
- Ability to rapidly context-switch and reprioritize in a fast-moving, ambiguous environment.
- Mature judgment to keep things moving without complete information, including a willingness to push back or say no.
- Solid problem-solving skills applied to scheduling, logistics, and operational workflow design.
- Motivated by impact rather than visibility or ownership of the primary executive relationship.
- Experience at a larger-scale company.
- Comfortable with occasional travel.
- Open-minded and collaborative team player.
- Passionate about self-driving technologies, solving hard problems, and creating innovative solutions.
Skills
- AI-powered tools (e.g., Gemini, Claude) for automation
- Autonomous driving / advanced technology space familiarity
- Building or shaping an Office-of-CEO structure
- Travel risk or security planning for senior executives
Location
- Toronto
- San Francisco
- Dallas
- Pittsburgh
Work Type
- Full-time
Experience Level
- 5+ years
Education Level
- Bachelor's degree or equivalent professional experience
Salary/Compensations
- $120,000 - $160,000 a year
- $120,000 - $170,000 USD
Benefits
- Competitive compensation and equity awards.
- Health and wellness benefits encompassing Medical, Dental, and Vision coverage.
- Paid parental, medical and family care leave.
- Generous PTO Policy.
- Retirement savings plans including 401(k) or RRSP options.
- Health savings account contribution options.
- Daily drinks, snacks, and catered meals (when in office).
- Regularly scheduled team building activities and social events both on-site, off-site & virtually.
About the Company
- Waabi is a technology start-up building technologies to transform the way the world moves.
- Join our talented team to be a part of the future and to make an impact!
Equal Opportunity
- Waabi is an equal opportunity employer.
- We celebrate diversity and are committed to creating a supportive, inclusive, and accessible workplace for all our employees.
- We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, age, citizenship, religion, sex, sexual orientation, gender identity or expression, military or veteran status, marital status, pregnancy or parental status, caregiver status, disability, or any other characteristic protected by law.
- We make workplace accommodations for qualified individuals with disabilities as required by applicable law.
- If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know.