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About the Role
Support exam operations by managing materials, schedules, records, Canvas assessments, and on-site exam activities while ensuring accuracy, security, and a smooth experience for students and staff.
Responsibilities
- Scan, process, and organise exam papers and materials accurately, following exam protocols and ensuring the secure handling of all documents.
- Provide on-side assistance on exam days, overseeing the set-up, managing exam materials, and addressing any issues that arise to minimise disruptions and ensure that exams are running smoothly.
- Maintain essential records, help with the coordination of exam schedules, and assist the Exam Manager with general administrative tasks to ensure efficient exam operations.
- Set up and manage quizzes and assessments on Canvas, ensuring settings, deadlines, and access permissions are configured correctly, and troubleshoot issues as they arise.
- Maintain and update spreadsheets for exam schedules, results, and candidate records, ensuring data is accurate, well-organised, and easily accessible for reporting purposes.
Requirements
- Previous experience in an administrative role with strong organisational and coordination skills.
- Confident using technology and spreadsheets such as Excel for data entry and basic data management.
- Strong focus on accuracy, confidentiality, and compliance when handling documents, exam materials, and data.
- Excellent spoken and written English, with the ability to communicate effectively with students, staff, and external partners.
- Ability to manage multiple tasks, prioritise effectively, meet deadlines, and work efficiently in a busy environment.
- Willingness to work evenings and occasional weekends according to the exam schedule.
- Willingness and ability to travel between Regent College London campuses, including Central London, Wembley, Kingsbury, and Southall.
- Previous administrative experience within an educational institution, examinations, or assessment environment.
- Familiarity with Virtual Learning Environments (VLEs), particularly Canvas.
- Experience maintaining examination schedules, candidate records, results, and reporting spreadsheets.
- Experience troubleshooting technical or administrative issues and resolving them promptly.
Skills
- Organised
- Detail-focused
- Tech-savvy
- Strong administrative skills
- Excellent communication
- Commitment to accuracy
- Proficiency with technology and spreadsheets (e.g., Excel)
- Attention to detail
- Organisational skills
- Flexibility
- Problem-solving skills
Location
- Campus-based
Work Type
- 40 hours per week
- Evening and weekend work depending on exam needs
Salary/Compensations
- £26500–28000 per annum
Benefits
- Health Benefits
- Life Assurance Plans
- Salary Sacrifice Schemes (Pension, Cars, Cycle to Work)
- Annual Leave & Holiday Benefits (Buy Holiday, Additional Christmas Leave & Carry Over Leave)
- Employee Assistance Plan (EAP) & 24/7 Access to GPs
- Employee Discounts (Gym, Shopping, Cinema)
About the Company
- Regent College London is a leading independent higher education provider, offering flexible and inclusive learning across multiple London campuses.
- We are student-focused, digitally forward, and committed to academic excellence.
Equal Opportunity
- Successful applicants will be required to complete pre-employment checks, including a criminal records check, two references, ID and Right to Work verification, and education confirmation.
- We are an equal opportunity employer and value diversity and inclusion, selection for employment is based solely on an individual’s skills, qualifications, and experience relevant to the role.