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About the Role
This role provides administrative support to the Chief Financial Officer and the Chief Revenue Officer, acting as a primary point of contact and managing complex logistics.
Responsibilities
- Manage extensive inbox and calendar, prioritizing inquiries and troubleshooting conflicts.
- Coordinate detailed travel arrangements, including itinerary planning, visa acquisition, and booking.
- Serve as the primary point of contact for internal and external communications.
- Manage logistics for meetings, conference calls, and video conferences.
- Chair, minute, and action-track Finance team meetings.
- Handle all administration related to CFO and CRO workloads.
- Arrange team events.
- Manage email correspondence and draft responses.
- Prepare PowerPoint slides.
- Manage documents.
- Handle printing of documents.
- Control signatory requests.
- Process expenses and credit card reconciliations.
- Pre-approve travel and expense requests.
- Perform ad-hoc administrative and project duties.
- Act as a liaison point of contact for the Finance team.
- Collaborate with Executive Coordinators and Executive Assistants for cover and support during high workloads.
Requirements
- Ability to represent the CFO and CRO and engage with individuals at all levels.
- Excellent communication skills and ability to work collegially.
- Flexible attitude and enjoyment in assisting others.
- High level of English language oral and writing skills with the ability to draft succinctly.
- Ability to anticipate and coordinate complex and changing travel and meeting arrangements across time zones.
- Ability to analyze and think strategically about complex issues and quickly understand new information.
- Good judgment, high prioritization skills, and ability to work efficiently and autonomously.
- Need to consult with and update senior staff as appropriate.
- High attention to detail and excellent organizational and administrative skills.
- Ability to remain composed under pressure and respond to urgent, ad-hoc demands.
- Ability to prioritize workload appropriately.
- High degree of integrity and professionalism.
- Ability to handle confidential and politically sensitive issues discreetly and diplomatically.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
- Previous experience in an Executive Assistant or policy support position, ideally with senior representatives in government, regulation, or the financial sector.
- Previous exposure to confidential and politically sensitive issues, and the ability to handle them sensitively and discreetly.
Skills
- Inbox and calendar management
- Travel coordination
- Communication
- Meeting logistics
- Minute taking
- Document management
- Expense processing
- Microsoft Office Suite (Excel, PowerPoint, Word)
- Confidentiality
- Diplomacy
- Organization
- Prioritization
- Attention to detail
Location
- London
Work Type
- Fixed-term
- Full-time
- Contract
Experience Level
- Approximately 12 months contract duration
- Previous experience in an Executive Assistant or policy support position
- Ideally working with senior representatives within government, regulation or the financial sector
Benefits
- Rewarding work that serves the public interest
- Engagement with diverse international experts
- Inclusive and collaborative teams
- Intellectually challenging projects
- Flexible working arrangements
- Numerous areas of specialization
- Opportunities for professional growth and development
About the Company
- At the IFRS Foundation, we believe better information leads to better decisions.
- We set financial reporting standards that enable companies to meet the evolving information needs of the global capital markets.
- United by our purpose to foster trust, growth and long-term financial stability in the global economy, we engage in challenging, meaningful work every day—across all our areas of expertise.
- Diverse perspectives. International expertise.
- Diversity and inclusion are seen as key strengths of our organisation.
- These qualities are essential for us to engage with and meet the needs of our varied global stakeholders, and they are part of what makes the IFRS Foundation a great place to work.