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About the Role
We are seeking a proactive and organized Team Assistant to provide essential support to our EA team, collaborating with Board EAs, Executive board members, and various specialist departments. You will also engage with external clients and suppliers, ensuring seamless coordination of administrative tasks.
Responsibilities
- Assisting the Board EAs as required and supporting the wider admin team
- Assisting with the set-up of meetings – booking rooms, providing refreshments, collating relevant agenda/paperwork, greeting external guests
- Assisting with hospitality and special events; including company and industry events, e.g. internal initiatives, Board meetings, client dinners, conferences, and awards ceremonies
- Booking travel, hotels, restaurants, and related hospitality administration
- Organising, researching, and booking venues for events
- Organising Staff & Client Gifting
- Completing Directors’ monthly expenses on Concur
- Coordinating payments and making sure invoices are paid on time
- Raising and monitoring purchase order requests on D365 and acquiring the relevant authorisations
- Administration of new supplier and compliance forms
- Communicating with relevant teams to ensure necessary information is shared
- Keeping data systems up to date as required
- Supporting UK People Team with diary management of team meetings, events & travel
- Back up for People (HR) administration - this can include, but not limited to, new contracts, offer letters, employment changes, system data input (personal details, starters, leavers, and benefits)
Requirements
- Experience in a Team Assistant or administration role
- Excellent time management skills with the ability to prioritise and plan effectively
- Ability to remain calm and work well under pressure in a fast-paced environment
- Reliable, confident with assertive personality & the team player spirit
- Have a can-do attitude and get stuck into anything that comes your way
Skills
- Proficiency in Microsoft Office including; Outlook, Word, Excel, and PowerPoint
Location
- Euston, London
Work Type
- Hybrid
- Full-time
Salary/Compensations
- £30,000 per year
- 8% Annual Bonus
Benefits
- 25 paid holidays, including bank holidays
- Company Pension Scheme Contribution of up to 8%
- Healthcare Cash Plan
- Life Insurance
- Group income protection scheme
- Cycle to Work Scheme
- Travel/season ticket loans
- Exclusive discounts with hundreds of retailers
- Charity volunteer days
About the Company
- Bauer Media Outdoor is one of the leading Out of Home media owners, with more than 33,000 advertising sites in our portfolio.
- Our talented team of over 600 people work in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK.
- At Bauer Media, we are committed to Creating the Future of Media.
- We’re at the forefront of the change in our industry, making innovative use of technology and realising the potential of Out of Home media.
Equal Opportunity
- At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences.
- We work hard to foster an inclusive environment, a place you can be yourself.
- We support reasonable adjustment requests from candidates and employees.