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About the Role
Wetherby Preparatory School is seeking a Headmaster's PA and Front Desk Administrator to provide high-level administrative and organisational support to the Headmaster, manage the front desk, and act as the first point of contact for all visitors, parents, and staff. The role also includes first aid co-ordination and administrative support across the school.
Responsibilities
- Provide full administrative support to the Headmaster, including drafting correspondence, preparing documents, and handling confidential matters.
- Manage the Headmaster’s calendar, schedule appointments, and arrange meetings with internal and external stakeholders.
- Prepare materials and agendas for meetings; attend when needed to take minutes and follow up on action points.
- Liaise with staff, parents, governors, and external partners on behalf of the Headmaster.
- Coordinate travel arrangements and support the headmaster’s day-to-day operations.
- Assist with strategic planning and preparations for inspections, leadership meetings, and school improvement initiatives.
- Greet and assist visitors, maintaining a professional and welcoming front-of-house presence.
- Handle telephone and email enquiries and manage general communications professionally and efficiently.
- Manage parental queries, pupil absences, and ensure the Headmaster is informed of relevant matters.
- Maintain registration and attendance records, including necessary follow-up.
- Provide administrative support to staff as required and help ensure smooth day-to-day school operations.
Requirements
- Relevant administrative qualifications or equivalent experience.
- First Aid trained or willingness to complete a comprehensive 3-day First Aid course.
- Experience in a similar PA or school administrative role is desirable.
- Warm, professional and welcoming demeanour.
- Strong interpersonal skills and ability to work with a range of stakeholders.
- Proactive and solution-focused with strong attention to detail.
- Calm under pressure and flexible in responding to the day-to-day needs of a busy school office.
- Proven experience in administrative and front-of-house roles, ideally within an educational setting.
- Strong diary management and organisational skills.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office, Excel and general IT systems.
- Experience with school management systems (e.g. iSAMS) is an advantage.
- Ability to multitask, work under pressure, and handle confidential information discreetly.
Skills
- Administrative support
- Calendar management
- Meeting scheduling
- Minute taking
- Liaison with stakeholders
- Travel coordination
- Strategic planning support
- Front desk management
- Visitor reception
- Telephone and email communication
- Parental query management
- Pupil absence tracking
- Record maintenance
- Staff support
- Interpersonal skills
- Attention to detail
- Time management
- Microsoft Office proficiency
- Excel proficiency
- General IT systems proficiency
- School management systems (advantageous)
- Multitasking
- Working under pressure
- Discretion with confidential information
Location
- London
Work Type
- Full-time
Experience Level
- Experience in a similar PA or school administrative role is desirable
- Proven experience in administrative and front-of-house roles
Education Level
- Relevant administrative qualifications
Benefits
- Industry-leading professional development
- Exceptional career opportunities
- Mobility across the group
About the Company
- Inspired Education is the leading global group of premium schools, with a portfolio of 125 premium private schools spanning 6 continents.
- Utilises proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.
- In 28 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations.
- Collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.
- Award-winning team of over 14,000 employees.
- Work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations.
- Invest heavily in team members.
Equal Opportunity
- Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment.
- Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.