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About the Role
Provide high-quality executive and administrative support to the Managing Director, Transaction Banking, ensuring the smooth and efficient running of the executive function. This role requires a proactive, highly organised professional who can manage competing priorities, exercise sound judgement, and operate with discretion across a complex stakeholder environment spanning multiple regions and time zones.
Responsibilities
- Manage complex diaries, coordinating meetings, appointments, and stakeholder engagements.
- Prepare detailed weekly travel itineraries, balancing competing priorities and optimising executive time.
- Manage end-to-end domestic and international travel, including flights, accommodation, transfers, visas, and documentation.
- Oversee financial administration and forecasting, including monitoring team budgets and tracking expenditure.
- Process invoices and expenses accurately and in line with company policies.
- Manage resource allocation, monitoring employee and contractor headcount and maintaining accurate records.
- Coordinate governance forums, leadership meetings, and committees, including agenda distribution and action tracking.
- Act as a liaison between the Executive, senior leaders, and internal/external stakeholders, ensuring professional communication.
- Prepare presentations, correspondence, reports, and briefing papers for executive decision-making.
- Provide proactive business support, identifying process improvements and anticipating business needs.
Requirements
- Experience in an Executive Assistant role supporting senior executives (GM/MD level or equivalent).
- Exposure to C-suite stakeholders and highly complex executive environments.
- Demonstrated experience supporting senior leaders for extended periods with a track record of stability and progression.
- Experience within financial services or a closely related industry is highly regarded.
- Outstanding organisational and time management skills with the ability to manage competing priorities.
- Strong written and verbal communication skills, including the ability to prepare high-quality presentations and executive-level documentation.
- High proficiency in Microsoft Office 365 (Outlook, Teams, PowerPoint, Word, Excel).
- Demonstrated ability to exercise sound judgement, anticipate business needs, and work autonomously.
- Proven experience beyond basic EA tasks, with a proactive approach to supporting business outcomes.
- High level of professionalism, discretion, and confidentiality.
- Experience coordinating international travel and multi-timezone scheduling.
- Commitment to continuous learning and professional growth.
Skills
- Diary management
- Travel management
- Financial administration
- Budget monitoring
- Expenditure tracking
- Invoicing
- Expense management
- Resource management
- Headcount monitoring
- Workforce planning
- Governance coordination
- Meeting coordination
- Stakeholder relationship management
- Presentation preparation
- Executive communication
- Microsoft Office 365
- Outlook
- Teams
- PowerPoint
- Word
- Excel
- Time management
- Organisational skills
- Communication skills
- Judgement
- Autonomy
- Professionalism
- Discretion
- Confidentiality
Location
- Sydney
- Melbourne
- Brisbane
Work Type
- Permanent
- Full time
Experience Level
- Senior executive support
- C-suite stakeholder exposure
Benefits
- Access to health and wellbeing services
- Discounts on selected products and services from ANZ
About the Company
- ANZ is shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of customers.
- The Institutional bank helps large customers move trade and capital around the region.
- ANZ offers opportunities to build technical expertise and careers.
- Banking is changing, and ANZ is changing with it, offering opportunities to try new things, learn, and grow.
- ANZ is a diverse organisation with a range of flexible working arrangements.
- ANZ celebrates the diverse backgrounds, perspectives, and life experiences of its people.
- ANZ is committed to building a workplace that reflects the diversity of the communities it serves.
Equal Opportunity
- We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself.
- If you're a candidate with a disability or access requirement, and have an enquiry about the support provided, please let us know on your application or visit ANZ Accessibility and Inclusion Programs for alternate contact methods.