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About the Role
The Payroll, Travel & Expense Lead will manage payroll execution and corporate expense operations within a managed-service environment. This role supports U.S. and international payroll processes, focusing on process improvements and best practices.
Responsibilities
- Coordinate biweekly U.S. payroll activities and support payroll processing for selected international employee populations.
- Collect, organize, and validate payroll inputs before sending data to external payroll providers.
- Review provider outputs for accuracy, completeness, and reasonableness.
- Reconcile payroll activity according to established procedures and control requirements.
- Work with People partners and vendors to investigate payroll issues and determine corrective actions.
- Respond to questions from employees, business teams, accounting partners, and external providers.
- Assist Compensation Accounting with payroll-accounting inquiries.
- Complete SOX and audit-control procedures and retain appropriate support.
- Support routine operations, process improvements, and special initiatives.
- Administer the corporate-card program, including applications, credit-limit changes, cancellations, payments, and reconciliations.
- Coordinate with Finance Global Business Services, Expense Accounting, Business Operations, department leaders, external providers, and credit partners.
- Explain corporate-card and expense-reporting policies to employees and stakeholders.
- Respond to employee service tickets and troubleshoot Workday-related process or system issues.
- Enforce travel and expense policies and support related activities.
- Follow up on delinquent expense balances and reimbursement collections involving separated employees.
Requirements
- Four to six or more years of payroll and/or travel and expense experience.
- Ability to manage multiple deadlines and deliverables in a dynamic environment.
- Strong analytical, problem-solving, planning, and organizational ability.
- Effective written and verbal communication.
- Ability to work independently, within an internal team, and with outside vendors.
- Resourceful, adaptable approach to new processes and operational challenges.
- Understanding of payroll processes and applicable regulations.
Skills
- Payroll Operations
- Payroll Reconciliation
- Microsoft Excel
- Payroll Compliance
- Payroll Controls
- Workday HCM
- Workday Payroll
- EMEA Payroll
- APAC Payroll
- Payroll Tax
Location
- New York, NY
Work Type
- Permanent
- Fully onsite
Experience Level
- Four to six or more years
Salary/Compensations
- $78750.00 - $90000.00/yr
Benefits
- 20 days of PTO
- Approximately 13 paid holidays
- 80 hours of paid sick time per full calendar year
- 16 weeks paid parental leave
- Competitive healthcare benefits
- 401k plan
- Life and AD&D insurance
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe.
- Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.
- We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.
- With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.
- We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates.
- AI helps assess applications and qualifications, but final decisions are made by our hiring team.
- By applying, you acknowledge and agree that your application may be reviewed using AI tools.