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About the Role

Litigation Legal Secretaries support attorneys by providing secretarial and administrative assistance, performing complex litigation and transactional secretarial tasks, and working collaboratively in a team-oriented environment. This role provides support to assigned attorneys, covers for absent secretaries, and handles overflow work, ensuring all jobs are prioritized and completed efficiently.

Responsibilities

Files documents with local, state, federal, and appellate courts, including e-filing and paper filing.
Researches local court rules and prepares documents for filing under seal.
Prepares courtesy copies and ensures all attachments, exhibits, and enclosures are included.
Types, prepares, and processes correspondence, memoranda, presentations, tables, and spreadsheets.
Prepares complex legal documents according to court and practice area requirements, utilizing advanced formatting skills.
Composes and drafts routine cover letters, emails, and documents.
Proofreads documents for formatting, spelling, and grammar, and makes revisions as directed.
Coordinates lengthy and complex document preparation with Word Processing staff.
Reviews, profiles, and distributes incoming communications.
Prepares and processes outgoing mail and arranges for specialized mail or messenger services.
Maintains and updates attorney calendars, including meetings, appointments, due dates, and client activities.
Coordinates specific dates with the Calendar Department.
Creates and maintains client records, files, and indexes electronically according to firm policies.
Performs profiling of documents in the document management system and retrieves hardcopy files.
Enters attorney timesheets and prepares expense reimbursement and disbursement requests.
Edits bills in the online billing system and coordinates client billing matters with the Accounting Department.
Prepares and processes conflicts requests and new matter forms.
Coordinates travel arrangements, prepares itineraries, and processes travel expense reports.
Schedules meetings and arranges for conference rooms and meals with catering staff.
Maintains and updates contact names and addresses in the firm’s contact database.
Communicates effectively with clients and internal staff.
Anticipates attorney business needs, plans ahead, and meets deadlines.
Enters information on the Secretary Center Job Completion log.
Demonstrates effective teamwork and communication, following Center protocol.
Provides assistance to other secretaries as time permits.
Works cooperatively with other departments and individuals in the firm.
Performs other related secretarial and administrative duties as assigned.
May require overtime work and flexibility to cover as an evening secretary.

Requirements

At least five years of litigation experience as a Legal Secretary.
High school diploma or GED required; BA preferred.
Must be a commissioned California Notary Public or able to obtain commission following hire.
Demonstrates knowledge of legal terminology, legal documents, and legal processes, including thorough knowledge of e-filing legal documents with courts.
Accurate typing at a net speed of at least 65 words per minute.
Strong computer proficiency in MS Office Suite (Word, Outlook, Excel), Zoom, Teams, pdf, document management, document sharing, document signing, time entry, presentation, and billing software.
Strong attention to detail.
Excellent communication skills, both written and verbal.
Demonstrates understanding of correct grammar, spelling, and punctuation.
Strong time management and organizational skills.
Ability to work under pressure in a fast-paced environment.
Ability to work proactively, coordinate multiple tasks concurrently, and meet deadlines.
Strong interpersonal skills and ability to work effectively within a team environment.

Skills

Litigation
Secretarial tasks
Administrative assistance
E-filing
Court rules research
Document preparation
Formatting
Legal terminology
Proofreading
Correspondence processing
Calendar management
File maintenance
Financial functions
Time entry
Expense reimbursement
Billing
Travel arrangements
Database maintenance
Teamwork
Communication
MS Office Suite
Zoom
Teams
PDF
Document management
Document sharing
Document signing
Time entry software
Presentation software
Billing software

Location

San Francisco, CA

Work Type

Flexible Hybrid
Remote
Onsite

Experience Level

At least five years of litigation experience

Education Level

High school diploma or GED
BA preferred

Salary/Compensations

$100,000 - $118,000

Benefits

Competitive salary
Comprehensive medical insurance
Dental insurance
Vision insurance
Generous PTO
Educational reimbursement
Charitable contribution matching
Discretionary bonus
Health and welfare benefits
Leave
Paid holidays
Retirement plan benefits

About the Company

Farella Braun + Martel is a leading Northern California law firm representing corporate and private clients in sophisticated business transactions and complex commercial, civil, and criminal litigation.
Clients seek our imaginative legal solutions and the dynamism and intellectual creativity of our lawyers.
The firm is headquartered in San Francisco and maintains an office in the Napa Valley focused on the wine industry.
Farella's commitment to supporting Northern California industries and its entrepreneurial responsiveness have driven its growth for over 60 years.
The firm is known for its trial prowess, renewable energy project development, and complex transactional expertise, with a fierce focus on client service and high-quality work.
Farella has been named one of the Best Places to Work in the Bay Area by the San Francisco Business Times / Silicon Valley Business Journal.
The firm is ranked on the Best Midsize Law Firm to Work For in the United States list by Vault.
Farella Braun + Martel became the first major law firm in San Francisco to obtain certification as a green business from the San Francisco Green Business Program in 2006 and received its fifth certification in 2024.
The firm actively participates in its local communities through pro bono work, charitable giving, and participation in charitable and civic organizations.

Equal Opportunity

Farella is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.
The firm values and encourages diversity and solicits applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.
Pursuant to the San Francisco Fair Chance Ordinance, qualified applicants with arrest and conviction records will be considered for employment.
Farella is an Equal Opportunity Employer.