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About the Role
New Alternatives for Children, Inc. (NAC) is seeking a Senior Administrative Assistant to support the Executive Director and Development Department. This role is central in coordinating communication, acting as a liaison between departments, vendors, funders, and the Board of Directors, and gaining insight into the agency's work, communication, and fundraising efforts.
Responsibilities
- Schedule and manage the Executive Director's meetings with staff, donors, and the Board of Directors, including calendar invitations and Zoom links.
- Reserve meeting rooms and enter participants in Angus.
- Maintain clear, concise, and efficient communication with all stakeholders.
- Draft and edit Executive Director's correspondence.
- Oversee mailing and filing of correspondence.
- Maintain physical and electronic filing system for the Executive Director's and the Board's correspondence.
- Schedule and manage Board and committee meetings with calendar invitations and Zoom.
- Prepare for Board and committee meetings by drafting agendas, managing meeting content, organizing, and distributing all meeting materials.
- Attend Board and committee meetings to record minutes.
- Maintain Board directory, committee assignments, Board matrix, and all Board corporate forms.
- Maintain and archive current and past Board records, demonstrating initiative with document revisions and follow-up.
- Ensure all institutional corporate and Board documents are updated annually or as needed and maintained in accordance with best practices.
- Coordinate Junior Board activity.
- Maintain confidentiality of the Executive Office.
- Perform additional projects and responsibilities as needed.
Requirements
- Minimum of two years of administrative support experience and/or not-for-profit administration.
- Bachelor's degree required.
Skills
- Strong written and oral communication skills
- Strong organizational and project management skills
- Attention to detail
- Proficient in Microsoft Office Suite
- Experience with Raiser's Edge helpful
- Knowledge of social services field experience helpful
Location
- 825 7th Avenue, New York, NY, 10019
Work Type
- Full-time
- Flexible hours
- Hybrid work (3 days in-office/2 days remote)
Experience Level
- Senior
Education Level
- Bachelor's degree
Salary/Compensations
- $55,000 to $65,000 per year
About the Company
- New Alternatives for Children, Inc. (NAC) is an award-winning not-for-profit agency dedicated to serving children and families with medical complexities, chronic illnesses, and disabilities throughout the five boroughs.
- NAC's team of social workers, nurses, doctors, therapists, education specialists, van drivers, and so many more, make a lasting impact on the lives of the children and families we serve.
Equal Opportunity
- New Alternatives for Children, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
- We strive to create and maintain a diverse, equitable, and inclusive workplace at all levels.
- We strive to dismantle oppressive policies and practices.