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About the Role

This role reports directly to goop's Founder & Co-CEO and is dedicated to the Founder's business. You will work in close partnership with the Co-CEO and executive team, serving as a trusted, day-to-day point of contact. Your primary responsibility is executing strategy and decisions set by the Co-CEOs, coordinating projects and needs from the executive team, and ensuring all action items are tracked, assigned, and completed. You will manage the Notion calendar and logistics, set up and roll out team tools and systems, and manage a pipeline of research and trend reports.

Responsibilities

Own the Notion calendar as the central view of meetings, travel, launches, partner deliverables and deadlines.
Work closely with the Founder's Executive Assistant(s) on scheduling holds, availability and logistics for projects, events and partner commitments.
Coordinate logistics for travel, executive meetings, offsites and company-wide meetings and events.
Produce executive dinners and events from start to finish: guest lists, invitations, RSVPs and follow-ups, vendors, menus, gifting, budgets and on-site coordination.
Flag calendar conflicts, gaps and upcoming deadlines weeks ahead.
Execute projects led by the Co-CEOs: build the project plan in Notion, track milestones and owners, and drive every task to completion.
Capture action items from executive meetings and make sure every one is tracked, assigned and closed.
Keep a live view of all active projects showing what's in progress, what's at risk and what's blocked, and flag issues to the Co-CEOs early.
Follow up with senior leaders and teams to keep deliverables on schedule.
Coordinate with the podcast production team and the Co-CEOs on the guest tracker, booking follow-ups, scheduling and production sign-offs.
Route materials through the approval workflows set by the Co-CEOs, so items reach the Founder ready for review.
Keep a master budget and vendor tracker for each project, including payment status and anything outstanding.
Keep a current library of approved assets (bio, headshots, boilerplate, brand guidelines) so teams and partners always get the latest version.
Project manage brand partnership deliverables once agreements are signed: timelines, assets, approvals and deadlines.
Organize partner kickoff calls and keep a deliverables plan with owners, dates and approval status.
Coordinate across internal teams and partner teams so deliverables ship on time and to spec.
Keep partnership work-streams visible in Notion and Slack so the Co-CEOs always know their status.
Set up new tools and AI apps selected by the Co-CEOs for the Founder and the executive team, including configuration, accounts, permissions and integrations.
Onboard the Founder and executives into new systems with short training, simple guides and follow-up support until the tools are in daily use.
Carry out tool migrations and consolidations (for example email platforms, inboxes and task systems) with minimal disruption.
Connect tools so work flows between them automatically, for example meeting notes to Notion tasks, and Slack requests to tracked to-dos.
Coordinate outside developers, consultants and IT partners working on systems, and keep their work on schedule.
Work with IT and security to confirm new tools meet access and data-security standards before rollout.
Organize projects in Slack using canvases, lists, pinned files and links, so every project has one clear home.
Set up automated updates, summaries and reminders in Slack and Notion so the Co-CEOs and executive team get visibility without extra meetings.
Build and maintain Notion databases, dashboards and templates for projects, to-dos and follow-ups.
Administer the Slack and WhatsApp workspaces and keep them clean: channel and group structure, naming conventions, permissions, archiving and consistent project setup.
Keep contact records and trackers accurate, deduplicated and consistently structured.
Manage a pipeline of research requests from the Co-CEOs: log each request, track progress in Notion and deliver on deadline.
Research and compile trend reports across wellness, beauty, fashion, consumer, culture and AI, following the briefs set by the Co-CEOs.
Run quick research on companies, categories and markets as requests come in, and deliver clear, well-sourced summaries.
Maintain a tagged, searchable research and trend library in Notion.
Use AI research tools and agents to scan sources, summarize findings and track emerging signals.

Requirements

3–5 years of business experience, including at least 2 years in project management or executive operations supporting C-level leaders.
Consumer goods or brand partnership experience strongly preferred.
Expert in Notion (calendars, databases, dashboards, templates, automations).
Administrator-level experience with Slack (workspace setup, permissions, canvases, lists, workflows, channel management) and WhatsApp (business accounts, groups, access and security settings).
Advanced user of Claude, ChatGPT and Gemini, and of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides).
Hands-on experience building workflows, AI agents and automations that connect these tools (e.g., Zapier, Notion automations, Slack workflows).
Exceptional written and verbal communication, with experience communicating directly with a founder or CEO.
Exceptional organization, speed and follow-through, and experience working across time zones with global, cross-functional teams.
Based in North America and able to travel 8–10 times a year.
You're an executor. You take direction and turn it into action fast, with accuracy and follow-through.
You live in Notion and Slack, you set up new tools with ease, and you run operations so smoothly that everyone knows what's happening, who owns it and when it's due.
You're AI-native and use technology to make every workflow faster, simpler and more reliable.
Extremely executional: you get things done quickly and correctly, and you close every loop.
Strong operational manager: you run the machine behind the business, including calendars, logistics, tools, vendors, budgets and follow-through.
Systems builder: you learn new tools fast, set them up right the first time, and get people using them.
Highly organized: you manage a high volume of parallel projects without dropping a thread.
Skilled researcher: you gather information quickly and present it clearly.
Thoughtful communicator, verbally and in writing: you're polished, considered and concise, you read the room, and you know how to communicate with a founder. Your updates, to-dos and summaries are clear, specific and easy to act on.
Collaborative, with a good sense of humor: you stay steady and easy to work with under pressure.
Trustworthy and discreet: you handle sensitive information with care.
You communicate early and often; proactive updates are your default.
You follow direction closely and ask the right questions when something is unclear.
You're warm and direct.
You understand that small details, done right, build long-term trust.

Skills

Project Management
Executive Operations
Notion
Slack
WhatsApp
Claude
ChatGPT
Gemini
Google Workspace
Workflow Automation
AI Agents
Written Communication
Verbal Communication
Organization
Speed
Follow-through
Cross-functional Team Collaboration
Research
Trend Reporting
Calendar Management
Logistics Coordination
Event Production
Budget Management
Vendor Management
Brand Partnership Management
Systems Setup
Tool Integration
Workspace Administration

Location

Remote
North America (must be based in a North American time zone)

Work Type

Full-time
Exempt

Experience Level

3-5 years of business experience
At least 2 years supporting C-level leaders

Education Level

Bachelor's or Master's degree in Business

Salary/Compensations

$100,000 - $125,000 base
Plus equity

Benefits

Generous health benefits package
Fertility benefits
Paid parental leave

About the Company

goop is a lifestyle platform dedicated to exploration, curation, and groundbreaking conversation.
From its award-winning beauty and fashion lines to its expansive editorial lens, goop invites women to embrace the process of becoming, and to discover deep joy in the pursuit of pleasure, beauty, and growth in all phases of life.
Gwyneth Paltrow began goop in the fall of 2008 as a weekly newsletter.
It has expanded into a beauty, fashion, and food business that’s also known for its products, curation, podcast, TV shows, live events, and retail stores.
At goop, we believe creativity, innovation and camaraderie are essential to our business, our culture, and our employees' growth and development.

Equal Opportunity

goop is an Equal Opportunity Employer.
goop does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
All employment is decided on the basis of qualifications, merit, and business need.
All information provided by the applicant is collected, stored and processed in accordance with the terms of our CCPA Notice for Job Candidates.
No applicant disclosures related to physical requirements or ADA-related considerations are relevant for this role.