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About the Role
This role focuses on setting the tone for a positive client experience and maintaining efficient guest services for David Zwirner. It involves working closely with the Executive Assistant and Sales Manager to provide support, acting as the first point of contact for clients and visitors, and contributing to daily gallery operations.
Responsibilities
- Greet clients and visitors with professionalism, answering questions about art, artists, and the gallery.
- Represent the gallery as the first point-of-contact for clients, artists, and visitors, creating a pleasant and memorable experience.
- Maintain the pristine appearance of the front desk area and book displays, ensuring exhibition materials are stocked and orderly.
- Prepare materials for client viewings and client book mailings.
- Prepare and update price lists for exhibitions and viewings.
- Field and direct incoming phone calls and manage voicemails.
- Manage the shipping and receiving of gallery mail and packages.
- Serve as Front Desk lead for the Principal’s client viewings, coordinating with the Principal’s team to ensure timely emails, print materials, prep, and track follow-ups.
- Assist Sales Manager with drafting offers and preparing internal comps.
- Maintain and update office information systems, including client profiles, database input, inventory/consignment lists, and marketing emails.
- Coordinate meeting and presentation materials for the Principal, supporting the Principal’s team and Photo/Research in building binders and archiving materials.
- Work with the Principal’s Executive Assistant to manage calendars, internal resource documents, travel documents, and itineraries.
- Provide hospitality logistics, assisting with coffees, teas, and lunches when needed.
- Provide in-person real-time coverage support to the Principal on rare occasions.
Requirements
- Bachelor’s degree in Art History or a related field.
- Previous experience as a Gallery Assistant or Sales Assistant in an art gallery.
- Experience with welcoming guests and clients with warmth and professionalism.
- Strong commitment to artists and the artistic program of the gallery.
- Outstanding collaboration, teamwork, and people skills.
- A detail-oriented eye for the aesthetic needs of an efficient, organized, elevated office space.
- A take-ownership approach, along with the ability to manage multiple tasks and concurrent projects.
- Ability to remain calm and poised in high-pressure situations.
- Willingness to assist in areas outside of job description.
- A genuine enthusiasm for the functions of a commercial art gallery and an interest in growing in a gallery environment.
- Strong written and verbal communication skills.
- A positive, helpful, team player attitude.
- Previous experience and a background within the commercial art world is not required.
- Submit a resume and cover letter.
- Be prepared to provide three (3) professional references upon request.
Skills
- Art History
- Client Relations
- Guest Services
- Multitasking
- Teamwork
- Communication
Location
- New York
- London
- Los Angeles
- Hong Kong
- Paris
Work Type
- Full-time
- Onsite
Experience Level
- Entry Level
- Mid Level
Education Level
- Bachelor's Degree
Salary/Compensations
- $50,000
Benefits
- Flexible workplace
- Commuter benefits
- Corporate memberships to museums (Whitney, MOMA, etc.)
- Summer Fridays
- Generous PTO and leave
- Family medical, dental, and vision benefits
- 401K savings plan with automatic employer contributions
- Premier Access to private on-site and off-site events (exhibition previews, book signings, talks, walkthroughs)
- Staff-driven projects and fundraising initiatives
About the Company
- David Zwirner is an industry leader, with artists at the center of its operations.
- The gallery has a global exhibition program, representing seventy artists and estates.
- It is home to innovative and pioneering exhibitions across various media and genres.
- David Zwirner is active in both the primary and secondary market, fostering the careers of influential artists.
- The company has pioneered initiatives like David Zwirner Online, David Zwirner Books, Dialogues, Utopia Editions, and Consignments.
Equal Opportunity
- David Zwirner is an Equal Opportunity Employer.
- The Gallery is firmly committed to equal employment opportunities in all facets of its operations.
- The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.
- We are an equal opportunity employer.
- If you need assistance in applying to a role, you may reach out to recruiting@davidzwirner.com.