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About the Role
The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool. This position provides support to the Director and Assistant Director, and interacts with children and families, staff members, independent contractors, and vendors.
Responsibilities
- Manage all administrative needs of the Preschool, including tasks and interactions related to school management, teaching staff, and parent community.
- Responsible for database management, updates, reporting, and other information-based duties.
- Manage preschool admissions and enrollment processes, including tours, open house events, backend database management, and reporting.
- Keep systems up-to-date for all administrative procedures.
- Handle routine aspects of daily operations.
- Handle financial tasks such as credit card reconciliations and managing receipts.
- Maintain pantry, stocking/storage and all related food orders.
- Maintain logs and processes for daily attendance.
- Provide customer service in a warm and welcoming way.
- Generate and distribute Early Care lists.
- Generate and distribute Sports, Dance, Ceramics and Enrichment lists.
- Manage the intake of kindergarten recommendation forms, meet application submission deadlines, track acceptance updates, and other related duties.
- Work with Assistant Director to coordinate staff payroll data and ensure accuracy of timesheets.
- Set up all preschool family households with biometric access and update as needed.
- Project-manage the roll out of new interactive school engagement app.
- Manage summer session group lists, access codes, placards etc.
- Perform other duties as assigned.
Requirements
- 1 – 3 years’ relevant administrative/office experience
- Excellent computer skills; including Excel and web-page production
- Experience in a Salesforce or similar environment required; training on organization-specific system processes to be provided
- Excellent customer service, communication and writing skills
- Commitment to confidentiality and discretion
- Excellent organization, multi-tasking and time management skills
- Ability to create and maintain deadlines
- Previous work in an early childhood or school environment preferred
Skills
- Excel
- Web-page production
- Salesforce
- Customer service
- Communication
- Writing
- Organization
- Multi-tasking
- Time management
Location
- On-site
Work Type
- Full-time
Experience Level
- 1-3 years
Salary/Compensations
- $31.50/Per Hour - $33.00/Per Hour
Benefits
- Benefited
About the Company
- The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool.
- Work is conducted on-site in a school setting, with regular contact with staff, children, and families.
- Position requires seated or standing use of a computer throughout the day. Some light lifting and carrying.