Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

Tailor your resume to this Facilities Associate – Corporate Services Solutions role.

Rezi rewrites your resume against MSCI Inc.'s job description. Free.

Resume score gauge reading 58 out of 100

Don't guess if your resume is good enough.

See how it scores against the Facilities Associate – Corporate Services Solutions posting at MSCI Inc. — free, in seconds.

About the Role

This role leads day-to-day facilities operations for MSCI’s New York Headquarters, a high-profile, fast-paced environment supporting approximately 550 employees, senior leadership, clients, and frequent internal and external events. The Associate is accountable for operational reliability, vendor management, critical systems oversight, life safety compliance, workplace readiness, pantry and café operations, and overall maintenance and upkeep of building installations. The role provides direction to porter services and serves as the primary facilities escalation point for the site.

Responsibilities

Oversee day-to-day repairs, break-fix work, and general upkeep of installations including lighting, flooring, walls, ceilings, doors, and built environments.
Manage lighting replacements and upgrades, coordinating vendors for high-reach or electrical work as required.
Ensure reliability of building systems including HVAC, electrical, fire/life safety, plumbing, and emergency lighting systems.
Schedule, oversee, and evaluate vendors (HVAC, electrical, plumbing, fire/life safety, security systems, janitorial, etc.).
Manage vendor contracts, service quality, SLAs, and cost control.
Approve and process vendor invoices in SAP and track operating expenses.
Provide operational oversight and direction to porter staff and on-site service providers.
Serve as the primary facilities escalation point, ensuring 24/7 operational readiness and providing onsite support during emergency repairs, critical system failures, life safety incidents, and Business Continuity Plan (BCP) events as required.
Oversee pantry vendor performance, stocking standards, and product quality.
Establish and monitor inventory thresholds for snacks, beverages, and office supplies.
Coordinate café equipment maintenance (coffee machines, refrigerators, dishwashers, microwaves, etc.) and manage repair vendors.
Ensure pantry and café areas meet cleanliness, presentation, and hospitality standards appropriate for a global headquarters environment.
Track pantry-related expenses and manage vendor billing reconciliation.
Own the site maintenance calendar and preventive maintenance program.
Oversee environmental integrity of the comms room (temperature, cleanliness, vendor access).
Coordinate closely with IT/WPT and Security for infrastructure-related work.
Escalate system failures and manage corrective actions with urgency and accountability.
Administer badge creation, activation, deactivation, and access level changes.
Coordinate with Security on card readers and physical security controls.
Maintain compliance with corporate access policies and audit requirements.
Oversee AED program, first aid kits, emergency lighting, and life safety equipment inspections.
Coordinate fire drills, evacuation protocols, and emergency response procedures.
Support during Business Continuity Planning (BCP) activities.
Ensure regulatory compliance and inspection readiness at all times.
Ensure conference rooms, executive spaces, and training areas are operationally ready.
Coordinate facilities logistics for high-volume client and internal events.
Oversee furniture reconfigurations, small moves, workspace adjustments, and minor renovation projects.
Support planning and execution of maintenance-related capital projects and office upgrades.
Maintain presentation standards appropriate for a global headquarters environment.
Provide oversight and direction to porter staff responsible for furniture moves, room resets, and pantry or supply restocking.
Coordinate with the Mobile Team for device orders, replacements, and updates for the New York site.
Maintain local visibility of mobile inventory and ensure proper documentation and tracking.
Support employees with site-level mobile and workplace technology logistics as needed.

Requirements

5+ years of facilities operations experience in a corporate or high-profile environment.
Strong experience managing vendors, preventive maintenance programs, and building repairs.
Experience overseeing pantry, hospitality, or café-style workplace services preferred.
Working knowledge of building systems (HVAC, fire/life safety, lighting, security, critical infrastructure).
Experience with budget tracking, invoice processing, and SAP or similar systems.
Ability to operate effectively in a fast-paced, executive-facing headquarters environment.
Strong communication skills and ability to coordinate across Security, IT, HR, and leadership teams.

Skills

Facilities Management
Engineering
Business Administration
Vendor Management
Preventive Maintenance
Building Repairs
Pantry Operations
Hospitality Services
Café Operations
HVAC Systems
Fire/Life Safety Systems
Lighting Systems
Security Systems
Critical Infrastructure
Budget Tracking
Invoice Processing
SAP
Communication Skills
Coordination

Location

New York Headquarters

Work Type

Full-time

Experience Level

5+ years

Education Level

Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field preferred.

Salary/Compensations

$107,000 - $139,000 / year plus eligible for annual bonus

Benefits

Transparent compensation schemes
Comprehensive employee benefits, tailored to your location
Flexible working arrangements
Advanced technology
Collaborative workspaces
Global Orientation program
Access to Learning@MSCI platform
AI Learning Center
LinkedIn Learning Pro
Tailored learning opportunities for ongoing skills development
Multi-directional career paths
Professional growth and development
Eight Employee Resource Groups

About the Company

MSCI strengthens global markets by connecting participants across the financial ecosystem with a common language.
Our research-based data, analytics and indexes, supported by advanced technology, set standards for global investors and help our clients understand risks and opportunities so they can make better decisions and unlock innovation.
We serve asset managers and owners, private-market sponsors and investors, hedge funds, wealth managers, banks, insurers and corporates.
At MSCI we are passionate about what we do, and we are inspired by our vision – to power better decisions.
You’ll be part of an industry-leading network of creative, curious, and entrepreneurial pioneers.
This is a space where you can challenge yourself, set new standards and perform beyond expectations for yourself, our clients, and our industry.

Equal Opportunity

MSCI Inc. is an equal opportunity employer.
It is the policy of the firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected parental leave), veteran status, or any other characteristic protected by law.
MSCI is also committed to working with and providing reasonable accommodations to individuals with disabilities.
If you are an individual with a disability and would like to request a reasonable accommodation for any part of the application process, please email Disability.Assistance@msci.com and indicate the specifics of the assistance needed.
Please note, this e-mail is intended only for individuals who are requesting a reasonable workplace accommodation; it is not intended for other inquiries.