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About the Role
The Executive Assistant will support senior leaders within the Canada Operations and Business Enablement team, requiring strong organizational skills, adaptability, and the ability to manage complexity and ambiguity in a fast-paced environment.
Responsibilities
- Organize schedules, including evaluation and reprioritization of unexpected priorities.
- Independently follow up on action items, coordinate travel arrangements and expense reports, maintain calendars, and maintain files.
- Prepare reports, correspondences, and other presentation materials.
- Prepare webinars and other events as required.
- Preserve confidentiality and demonstrate sound judgment regarding sensitive matters.
- Support the planning and organization of team events, including celebrations, holiday activities, and recognition of team achievements.
- Plan, organize, and manage department activities such as department meetings, townhalls, and annual planning.
- Collaborate with internal teams to deliver tasks and provide timely updates and responses to all requests.
Requirements
- Experience supporting an executive team across geographic locations, working closely with internal and external stakeholders, as well as board and regulators.
- Experience working in a complex matrixed organizational structure and ability to quickly learn these structures.
- Demonstrated customer service mindset.
- Ability to build and manage trusting relationships with business partners.
- Demonstrated strong organizational capabilities with the ability to handle multiple priorities.
- Post-secondary education, or a combination of education and work experience.
Skills
- Exceptional Microsoft Office Skills (Excel, Word, Outlook, PowerPoint, and Teams)
Location
- Toronto
Work Type
- Permanent
- Full Time
- Hybrid
Salary/Compensations
- $59,800 - $99,700 annually
Benefits
- Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement.
- Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit.
- Time Off: Regular vacation and personal days, plus a volunteer day.
- Financial Security: Company-matching pension plan, share ownership program and additional investment options.
- Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts.
- Emphasis on Community: Workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.
About the Company
- We are united by a shared purpose: to improve the financial, physical and mental well-being of Canadians.
- Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.
- We’re looking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers, communities and each other.
Equal Opportunity
- We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact talentacquisitioncanada@canadalife.com. All information provided will be handled in accordance with applicable laws and Canada Life policies.